Strategic Research Operations & Events Coordinator

The Friedman School of Nutrition Science and Policy; Boston, Northern (MA, KY); Hybrid; USD 38,000 - 53,000; Full time

Job summary

The Office of University Research & Innovation (OURI) at Tufts University is seeking a Project Coordinator to support a broad range of administrative, operational, communications, and event activities across the university's research enterprise.

Reporting to OURI leadership, the Project Coordinator will organize projects and events, manage records, monitor timelines, assist with budgets and reporting, and help craft materials for internal and external audiences.

Qualifications

• Associate's degree and 3+ years of related experience, OR Bachelor's degree and 1+ years of related experience.
• Related experience may include administrative support, project coordination, communications, event planning, customer service, office operations, internships, student employment, or other roles requiring strong organizational, communication, and stakeholder-facing skills.
• Demonstrated experience coordinating projects, programs, events, communications, or administrative operations.
• Strong written and verbal communication skills, including experience drafting professional correspondence, announcements, or informational materials.
• Excellent organizational skills with the ability to manage multiple competing priorities, deadlines, and logistical details.
• Experience creating reports, presentations, marketing materials, and professional correspondence.
• Experience coordinating meetings, events, conferences, or other stakeholder-facing activities.
• Proficiency with Microsoft Office Suite and database, website, or information management systems.
• Strong attention to detail and commitment to accuracy.
• Ability to exercise discretion and professionalism when handling sensitive or confidential information.
• Ability to work independently while also collaborating effectively within a team environment.

Responsibilities

• Produce and maintain a variety of documents, reports, presentations, correspondence, meeting materials, and other communications.
• Serve as a point of contact for faculty, staff, students, and external partners by responding to inquiries and providing information regarding OURI programs, events, and activities.
• Organize and maintain project files, databases, records, and tracking systems while ensuring information remains current, accurate, and accessible.
• Support administrative and operational activities by monitoring timelines, tracking deliverables, maintaining project information, and updating forms, applications, and other tools used for information collection and reporting.
• Assist with budget monitoring, financial transactions, expense reconciliation, and preparation of operational and project-related reports.
• Coordinate and execute logistics for meetings, seminars, workshops, conferences, leadership events, and special programs, including registration management, venue and catering coordination, travel arrangements, speaker support, signage and printed materials, and day-of-event execution.
• Support OURI communications and outreach efforts through website content updates, email announcements, newsletters, social media communications, marketing materials, presentation decks, and informational resources.
• Assist with website content management activities to help ensure OURI web resources remain current, accurate, and user-friendly.
• Conduct internet and background research, gather information, and prepare summaries, reports, and briefing materials to support departmental initiatives and decision-making.
• Assist with planning and coordination of meetings, communications, and initiatives involving OURI leadership, faculty leaders, research administrators, and other university stakeholders.
• Support cross-functional initiatives and collaborate with colleagues across schools, departments, centers, institutes, and administrative units.
• Provide guidance and work direction to student workers, temporary staff, or other support personnel as needed.

Skills

Communication skills

Organizational skills

Project coordination

Event planning

Stakeholder management

Education

Associate's degree + 3+ years

Bachelor's degree + 1+ years

Bachelor's degree

Tools

Microsoft Office Suite

Drupal CMS

Job description

The Office of University Research & Innovation (OURI) at Tufts University is seeking a Project Coordinator to support a broad range of administrative, operational, communications, and event activities across the university's research enterprise.

Reporting to OURI leadership, the Project Coordinator will organize projects and events, manage records, monitor timelines, assist with budgets and reporting, and help craft materials for internal and external audiences.