Strategic Recruiting & Sales Operations Specialist

SMART TECH SKILLS LLC; Marlborough (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Competitive salary

Job summary

Resourcesoft, Inc. in Marlborough, MA is seeking a detail-oriented Recruiting and Sales Support Analyst to manage recruiting operations, vendor management, and business documentation for clients.

You will handle job requirements, review submissions, and maintain ATS/VMS data with a focus on accuracy and timely delivery. The role requires strong analytical and communication skills, on-site work at our Marlborough office, and the ability to prioritize tight deadlines while maintaining

Qualifications

• Bachelor’s degree required or equivalent experience.
• 1–2 years in recruiting operations, sales support, or related functions.
• Experience with ATS, VMS, or similar platforms.
• Ability to research, summarize legal/financial/operational information.
• Experience maintaining active job postings across platforms.
• Proficient in Excel, Word, PowerPoint, Outlook.

Responsibilities

• Participate in daily recruiting meetings to review new job assignments and questions.
• Enter client requirements from VMS portals into the ATS and distribute to recruiting teams.
• Monitor active job requirements and alert leads to deadlines.
• Reconcile postings across ATS and external platforms and remove closed positions.
• Review submissions for accuracy and compliance; approve or provide feedback.
• Coordinate interview requests and confirm availability with stakeholders.
• Update submission, interview, rejection, and placement statuses in ATS/VMS.
• Monitor client VMS portals for new requirements and changes.
• Prepare daily reports highlighting urgent/closing positions for prioritization.
• Escalate discrepancies or missed deadlines to leadership.
• Distribute vendor communications and ensure master service agreements are in place.
• Coordinate new vendor agreements using e-signature tools.
• Support time-sensitive client requests, documents, and submissions.
• Gather and organize company information into professional documents.
• Maintain checklists and deadlines; collaborate with internal departments.

Skills

Analytical thinking

Attention to detail

Communication

MS Office

Time management

Confidentiality

Cross-functional collaboration

Data management

Recruiting operations

Vendor management

Research

Education

Bachelor's degree in Business Administration, Legal Studies, Finance, Human Resources, or Communications

Tools

ATS

VMS

MS Office

Job description

Resourcesoft, Inc. in Marlborough, MA is seeking a detail-oriented Recruiting and Sales Support Analyst to manage recruiting operations, vendor management, and business documentation for clients.

You will handle job requirements, review submissions, and maintain ATS/VMS data with a focus on accuracy and timely delivery. The role requires strong analytical and communication skills, on-site work at our Marlborough office, and the ability to prioritize tight deadlines while maintaining