Strategic Real Estate Client Services Coordinator

Colliers; Piscataway Township (NJ); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

401k with employer match

Paid holidays

Generous vacation

Parental leave

Job summary

Colliers in Woodbridge, NJ is seeking a Senior Administrative Assistant (Senior Client Services Coordinator) to support brokerage professionals, manage multiple projects and coordinate transactions in a fast-paced commercial real estate setting.

You will assist with marketing, due diligence, and reporting, maintain listing platforms and CRM tools, and plan client events while ensuring accuracy and confidentiality. 3+ years of experience and a NJ Notary status within 3 months are preferred.

Qualifications

• 3+ years of relevant experience in a commercial real estate environment.
• Highly organized with strong attention to detail and communication skills.
• Experience coordinating transactions and supporting marketing/business development.

Responsibilities

• Coordinate multiple brokerage projects, transactions and priorities with deadlines.
• Support transaction administration and due diligence processes (deal tracking, invoicing, reporting).
• Execute marketing initiatives (e-blasts, materials, proposals, investor DB management).
• Maintain listing platforms and brokerage tech tools (CoStar, LoopNet, Crexi, Colliers.com, DocuSign, RCM).
• Manage confidentiality agreements, documentation, pipelines and critical date tracking.
• Conduct market research and compile reports to support business development.
• Coordinate property marketing activities including photography, signage and vendor management.
• Provide general administrative support and plan client events and meetings.
• Serve as liaison between clients, attorneys, vendors and internal teams.

Skills

Experience 3+ years

Client focus

Communication skills

Multi-tasking

Education

Bachelor's degree in Real Estate

Job description

Colliers in Woodbridge, NJ is seeking a Senior Administrative Assistant (Senior Client Services Coordinator) to support brokerage professionals, manage multiple projects and coordinate transactions in a fast-paced commercial real estate setting.

You will assist with marketing, due diligence, and reporting, maintain listing platforms and CRM tools, and plan client events while ensuring accuracy and confidentiality. 3+ years of experience and a NJ Notary status within 3 months are preferred.