Senior Administrative Assistant, CRE & Client Services Lead

Colliers; Morristown (NJ); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

401k with match

Paid time off

Job summary

Colliers in Woodbridge, NJ seeks a Senior Administrative Assistant (Senior Client Services Coordinator) to support fast-paced commercial real estate transactions and marketing activities. You will manage multiple deadlines, coordinate with clients, attorneys, and vendors, and ensure accurate, high-quality work.

The role requires 3+ years’ experience, a bachelor’s degree in a related field, and readiness to obtain Notary Status in NJ within 3 months.

Qualifications

• 3+ years of relevant experience.
• Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
• Willing to obtain Notary Status in NJ within the first 3 months.
• Ability to work under pressure, manage multiple deadlines, and handle stress with minimal supervision.
• Excellent communication and follow-through skills.

Responsibilities

• Coordinate multiple brokerage projects, transactions, and priorities with deadlines and key deliverables.
• Support transaction administration and due diligence: deal tracking, invoicing, and reporting.
• Execute marketing initiatives: e-blasts, property marketing materials, presentations, proposals, and investor database management.
• Maintain property listing platforms and brokerage tech tools (CoStar, LoopNet, Crexi, Colliers.com, DocuSign, RCM).
• Manage confidentiality agreements, transaction documentation, pipelines, and critical date tracking.
• Conduct market research, compile reports, and support business development with competitive analysis.
• Coordinate property marketing activities: photography, videography, signage, vendor management.
• Process team expenses, arrange travel, and provide admin support to brokerage professionals.
• Plan client events and meetings, handling logistics and communications.
• Serve as liaison between clients, attorneys, vendors, and internal teams for seamless transactions.
• Support receivership assignments with research, reporting, lease tracking, and market data.

Skills

Experience

Communication

Time management

Education

Bachelor’s degree in Real Estate/Business/Marketing

Tools

CoStar

LoopNet

Crexi

DocuSign

Job description

Colliers in Woodbridge, NJ seeks a Senior Administrative Assistant (Senior Client Services Coordinator) to support fast-paced commercial real estate transactions and marketing activities. You will manage multiple deadlines, coordinate with clients, attorneys, and vendors, and ensure accurate, high-quality work.

The role requires 3+ years’ experience, a bachelor’s degree in a related field, and readiness to obtain Notary Status in NJ within 3 months.