Strategic Purchasing & Travel Coordinator

Florida State University; Tallahassee (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Florida State University is seeking a detailed and organized Purchasing & Travel Coordinator in the FAMU-FSU College of Engineering. The role focuses on managing department purchasing and travel within university policies and budget constraints, serving as primary contact for procurement tasks.

The position requires a Bachelor's degree (or equivalent) with four years of related experience, and the candidate must obtain the eSPEAR Certification within six months of hire.

Qualifications

• Bachelor's degree or a high school diploma or equivalent with four years of related experience.
• Successful completion of eSPEAR Certification or ability to obtain within 6 months of hire.
• Familiarity with university procurement policies and travel procedures.

Responsibilities

• Serve as the department's primary contact for purchasing and travel; ensure transactions comply with university policies and budget specifications.
• Provide day-to-day guidance and coordination of purchasing activities; obtain and review quotes and determine best purchasing methods within FAMU/FSU systems.
• Enter requisitions, track purchasing from requisition to delivery and receipt; monitor invoice payments and vendor payments (ePRF).
• Process and submit travel requests, expense reports, and reimbursements; assist with lodging, airfare, rental cars, and conference fees.
• Maintain records, reconcile purchases and travel expenses, and ensure supporting documents are attached; communicate with stakeholders to ensure compliance.

Skills

Procurement experience

Travel management

Budget awareness

Education

Bachelor's degree

High school diploma or equivalent

eSPEAR Certification

Job description

Florida State University is seeking a detailed and organized Purchasing & Travel Coordinator in the FAMU-FSU College of Engineering. The role focuses on managing department purchasing and travel within university policies and budget constraints, serving as primary contact for procurement tasks.

The position requires a Bachelor's degree (or equivalent) with four years of related experience, and the candidate must obtain the eSPEAR Certification within six months of hire.