Procurement & Travel Coordinator - Admin Assistant II

University of Florida; Gainesville (FL); On-site; USD 25,000 - 28,000; Full time

Job summary

University of Florida is seeking a Purchasing Processor on the Main Campus in Gainesville. The role involves initiating purchases via the myUF Marketplace, using the PCard for off-marketplace orders, and ensuring compliance with UF policies and funding constraints.

The position also supports travel arrangements for faculty and students, handles expense reports, and coordinates visa activities when needed. Strong attention to detail and proficient Office skills are essential.

Qualifications

• High school diploma or equivalent and four years of relevant experience.
• Proficiency with Microsoft Office (Word, Excel) and intermediate mathematical skills.
• Ability to communicate effectively in writing and verbally; strong organizational skills.

Responsibilities

• Initiates purchase orders in the myUF Marketplace for lab supplies, equipment, and services.
• Uses UF Purchasing card (PCard) for off-marketplace orders while ensuring policy compliance.
• Coordinates travel arrangements for faculty and students, including travel authorizations and expense reports.
• Assists with visa processes for international visitors as needed and coordinates with UF International Center.
• Plans seminars, conferences, and visitor coordination within the department and grants office.

Skills

Attention to detail

Communication skills

Intermediate Microsoft Office

Education

High school diploma or equivalent

Tools

myUF Marketplace

PeopleSoft

UF PCard

Job description

University of Florida is seeking a Purchasing Processor on the Main Campus in Gainesville. The role involves initiating purchases via the myUF Marketplace, using the PCard for off-marketplace orders, and ensuring compliance with UF policies and funding constraints.

The position also supports travel arrangements for faculty and students, handles expense reports, and coordinates visa activities when needed. Strong attention to detail and proficient Office skills are essential.