Strategic Purchasing & Inventory Administrator

KYOCERA Document Solutions America, Inc.; Fairfield (NJ); On-site; USD 49,000 - 73,000; Full time

Benefits offered by this job

Medical, dental & vision

401k match

Paid time off & holidays

Job summary

Kyocera Document Solutions America, Inc. is seeking a Purchasing Administrator to manage procurement and inventory planning, ensuring the right products at the right time from third-party suppliers and KDC.

You will use PSI data and Oracle ERP to plan orders, monitor stock, and support tariff reporting. Working with Sales Operations, Customer Support, Marketing, Logistics, Finance, and IT, you will handle purchase orders, invoices, and monthly reports, drive process improvements, and maintain

Qualifications

• 5+ years of purchasing/procurement/inventory control in a corporate environment.
• Hands-on experience managing purchase orders from PO creation through receiving and closing.
• Knowledge of inventory concepts: safety stock, lead times, backorders.
• Experience verifying and processing supplier invoices with 3-way matching (PO/receiving/invoice).
• Advanced Excel skills including PivotTables and lookup functions (XLOOKUP/VLOOKUP).

Responsibilities

• Procurement & Inventory Planning: plan and place POs for third-party and KDC items; manage PO lifecycle in ERP.
• Tariff Reporting & Logistics Support: maintain tariff tracking and support refund processes.
• Invoice Processing & Cost Control: verify and process supplier, intercompany, and freight invoices; monitor aging.
• Reporting, Data Management & Process Improvement: submit monthly reports; maintain item master data; drive process improvements.
• Relationships: coordinate daily with Sales Operations, Customer Support, Marketing, Logistics, Finance, and IT; engage with suppliers and partners.

Skills

Purchasing & Inventory

ERP systems

Excel & PivotTables

Vendor management

Communication

Time management

Problem solving

Education

Associate's or bachelor's degree

Tools

Oracle ERP

PSI system

Job description

Kyocera Document Solutions America, Inc. is seeking a Purchasing Administrator to manage procurement and inventory planning, ensuring the right products at the right time from third-party suppliers and KDC.

You will use PSI data and Oracle ERP to plan orders, monitor stock, and support tariff reporting. Working with Sales Operations, Customer Support, Marketing, Logistics, Finance, and IT, you will handle purchase orders, invoices, and monthly reports, drive process improvements, and maintain