Strategic Proposals & Marketing Coordinator

Fehr & Peers; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life and Dis/

Job summary

Fehr & Peers in San Francisco seeks a Proposal & Marketing Coordinator to join our Bay Area marketing team. You’ll coordinate proposals from planning through submission, collaborating with project managers, principals, and teammates to organize pursuit schedules, develop content, and produce polished materials that meet deadlines and reflect our brand.

You’ll grow with a creative group, gain exposure to RFPs, RFQs, and presentations, and contribute to content development while applying strong

Qualifications

• 2-5+ years of experience in proposal and marketing coordination.
• Effective writing, editing, grammar, and verbal communication skills.
• Ability to manage multiple tasks and deadlines while maintaining professionalism.
• Exceptional attention to detail and a commitment to quality.
• Strong work ethic and commitment to excellence.
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat.
• Eagerness to learn and develop skills in graphic design, writing, and template management.
• Experience with Deltek VantagePoint or other ERP preferred, but not required.
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required.
• Openness to exploring and responsibly using new technologies and tools, while maintaining critical thinking and professional judgment.
• Willingness to learn and apply AI-assisted tools.
• Experience within the AEC industry is preferred, but not required.
• Please include a portfolio demonstrating your document design capabilities as a link or attachment with your application.

Responsibilities

• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Embrace opportunities to learn and adopt new tools, technologies, and ways of working that enhance day-to-day work, while maintaining professional judgment, critical thinking, and accountability for results

Skills

Proposal coordination

Editing/writing

Deadline management

Attention to detail

Strong communication

Team collaboration

Graphic design basics

Tools

Microsoft Office (Word/Excel/PowerPoint)

Adobe Acrobat

Adobe Creative Suite (Illustrator/InDesign/Photoshop)

Deltek VantagePoint / ERP

AI-assisted tools awareness

Job description

Fehr & Peers in San Francisco seeks a Proposal & Marketing Coordinator to join our Bay Area marketing team. You’ll coordinate proposals from planning through submission, collaborating with project managers, principals, and teammates to organize pursuit schedules, develop content, and produce polished materials that meet deadlines and reflect our brand.

You’ll grow with a creative group, gain exposure to RFPs, RFQs, and presentations, and contribute to content development while applying strong