Proposal & Marketing Coordinator

Fehr & Peers; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life and Dis/

Job summary

Fehr & Peers in San Francisco seeks a Proposal & Marketing Coordinator to join our Bay Area marketing team. You’ll coordinate proposals from planning through submission, collaborating with project managers, principals, and teammates to organize pursuit schedules, develop content, and produce polished materials that meet deadlines and reflect our brand.

You’ll grow with a creative group, gain exposure to RFPs, RFQs, and presentations, and contribute to content development while applying strong

Qualifications

• 2-5+ years of experience in proposal and marketing coordination.
• Effective writing, editing, grammar, and verbal communication skills.
• Ability to manage multiple tasks and deadlines while maintaining professionalism.
• Exceptional attention to detail and a commitment to quality.
• Strong work ethic and commitment to excellence.
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat.
• Eagerness to learn and develop skills in graphic design, writing, and template management.
• Experience with Deltek VantagePoint or other ERP preferred, but not required.
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required.
• Openness to exploring and responsibly using new technologies and tools, while maintaining critical thinking and professional judgment.
• Willingness to learn and apply AI-assisted tools.
• Experience within the AEC industry is preferred, but not required.
• Please include a portfolio demonstrating your document design capabilities as a link or attachment with your application.

Responsibilities

• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Embrace opportunities to learn and adopt new tools, technologies, and ways of working that enhance day-to-day work, while maintaining professional judgment, critical thinking, and accountability for results

Skills

Proposal coordination

Editing/writing

Deadline management

Attention to detail

Strong communication

Team collaboration

Graphic design basics

Tools

Microsoft Office (Word/Excel/PowerPoint)

Adobe Acrobat

Adobe Creative Suite (Illustrator/InDesign/Photoshop)

Deltek VantagePoint / ERP

AI-assisted tools awareness

Job description

Fehr & Peers is looking for a Proposal & Marketing Coordinator to join our Bay Area marketing team. We collaborate with a large team of planning and engineering professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. Our work is deadline-driven and detail-oriented, but it’s also always a team effort: we solve problems together, share what we learn, and help each other get strong proposals out the door.

In this role, you’ll coordinate proposals and other marketing pursuits from initial planning through final submission. You’ll work closely with project managers, principals, marketing colleagues, and teaming partners to organize pursuit schedules and requirements, develop and edit content, and produce polished, compelling materials. We’re looking for someone who communicates clearly, follows through, manages competing deadlines, and cares about both accuracy and presentation.

You'll also have the opportunity to collaborate with and learn from fellow marketing professionals within our company and take on greater responsibility as your experience grows. If you have an entrepreneurial mindset, a commitment to quality, and a genuine enthusiasm for creating compelling content this role will be a great fit.

Responsibilities

• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Embrace opportunities to learn and adopt new tools, technologies, and ways of working that enhance day-to-day work, while maintaining professional judgment, critical thinking, and accountability for results

Qualifications

• 2-5+ years of experience in proposal and marketing coordination
• Effective writing, editing, grammar, and verbal communication skills
• Ability to manage multiple tasks and deadlines while maintaining professionalism
• Exceptional attention to detail and a commitment to quality
• Strong work ethic and commitment to excellence
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Eagerness to learn and develop skills in graphic design, writing, and template management
• Experience with Deltek VantagePoint or other ERP preferred, but not required
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required
• Openness to exploring and responsibly using new technologies and tools, while maintaining critical thinking and professional judgment
• Willingness to learn and apply AI-assisted tools
• Experience within the AEC industry is preferred, but not required
• Please include a portfolio demonstrating your document design capabilities as a link or attachment with your application. Academic, freelance, and personal work welcome.

$70,000 - $90,000 a year

Placement within the stated pay range will be determined based upon education, experience, location, and qualifications.

Benefit Highlights

• Medical, Dental, Vision, Life and Disability Insurance.
• 401(k) Plan with matching and profit sharing.
• Flexible Spending Accounts.
• Commuter Benefits.
• Paid Vacation, holidays and sick leave.
• 8 weeks of Paid Parental Leave.
• Mentoring and Career Development programs.
• Research and Development group participation, and more.

Full information about the benefits we offer can be found by visiting our careers page.

EEO

Fehr & Peers is an Equal Opportunity Employer committed to providing a workplace free from discrimination and harassment.

We recruit, hire, develop, and promote employees based on qualifications, merit, and business needs.

We do not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, disability, genetic information, veteran or military status, marital status, or any other characteristic protected by applicable federal, state, or local law.

San Francisco Applicants

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Nondiscrimination

Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

We value the unique experiences, perspectives, and contributions of our employees and are committed to creating an environment where everyone can thrive.