Strategic Proposals Coordinator

Huitt-Zollars; Fort Worth (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Paid holidays

Job summary

Huitt-Zollars is seeking a Pursuit Coordinator to drive proposal development, coordinate schedules, and manage documentation across Dallas–Fort Worth and Oklahoma markets. You will support executive summaries, resumes, and technical sections while ensuring compliance with client requirements.

The role collaborates with proposal managers, SMEs, and designers to deliver high-quality, competitive proposals. A Bachelor’s degree and 3+ years in proposal management are preferred, with strong writing

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, or related field.
• 3+ years of experience in proposal management, preferably in the AEC industry.
• Strong writing, editing, and proofreading, organizational, and management skills.
• Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to ethically and effectively using Artificial Intelligence tools is a plus.
• Proficiency in Open Asset or another Digital Asset Management Platform is a plus.
• Experience with proposal management software (e.g., Adobe Acrobat, Bluebeam, CRM systems) is a plus.

Responsibilities

• Coordinate the proposal development process from RFQ and RFP release to submission.
• Develop and maintain proposal schedules, outlines, and compliance matrices.
• Organize and facilitate proposal kickoff meetings, status updates, and review sessions.
• Collect, organize, and maintain proposal documentation, including RFPs, RFQs, client correspondence, and supporting materials. Track and manage proposal revisions and version control.
• Ensure all proposal content is stored in an organized and accessible manner.
• Assist in the creation and formatting of proposal content, including executive summaries, technical sections, resumes, and project descriptions.
• Edit and proofread proposal sections to ensure clarity, consistency, and compliance with client requirements.
• Collaborate with graphic designers or develop proposal graphics and visual aids.
• Review RFP and RFQ requirements to ensure all client specifications are addressed in the proposal.
• Conduct compliance checks to ensure proposals meet all submission requirements.
• Perform quality control reviews to ensure the accuracy and completeness of proposal documents.
• Conduct research on clients, competitors, and market trends to support proposal development.
• Gather and organize information from subject matter experts, technical staff, and external partners.
• Maintain a library of reusable proposal content, including standard company information, project descriptions, and staff resumes.
• Provide support to the proposal team, including scheduling meetings, coordinating logistics, and managing communications.
• Support post-submission activities, including debriefs and lessons learned sessions.
• Assist in the preparation of presentations and marketing materials related to proposals and other business development activities.

Skills

Strong writing/editing

Organizational skills

Management skills

Proposal coordination

Team collaboration

Education

Bachelor's degree in Business Admin/Marketing/Communications

Tools

Adobe Creative Suite

Microsoft Office

Open Asset

CRM systems

Job description

Huitt-Zollars is seeking a Pursuit Coordinator to drive proposal development, coordinate schedules, and manage documentation across Dallas–Fort Worth and Oklahoma markets. You will support executive summaries, resumes, and technical sections while ensuring compliance with client requirements.

The role collaborates with proposal managers, SMEs, and designers to deliver high-quality, competitive proposals. A Bachelor’s degree and 3+ years in proposal management are preferred, with strong writing