Strategic Administrative & Project Coordinator

Huitt-Zollars, Inc.; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance (TX BlueChoice PPO)

Dental insurance (TX BlueChoice PPO)

Vision insurance (TX BlueChoice PPO)

8 Paid Holidays

Paid Vacation/Annual Leave

Paid Sick Leave

Tuition Reimbursement

Commuter Benefits

Two retirement plans: 401(k) and ESOP

Job summary

Huitt-Zollars, Inc. in Fort Worth, TX is hiring an Administrative & Project Support Assistant to back office leadership, principals, and project teams.

This full-time role emphasizes coordination and professional service in a growing multi-sector office. Requirements include a minimum of two years of office experience, preferably in an architectural/engineering firm, and an associate or bachelor’s degree in business administration or related field.

Qualifications

• Minimum 2 years of professional office experience.
• Experience supporting project teams and/or proposals in a professional services or A/E environment preferred.
• Ability to communicate with clients and executives and handle confidential information.

Responsibilities

• Provide administrative and coordination support to Office Principals, Project Managers, and project teams across multiple concurrent assignments.
• Assist with project setup, documentation, scheduling, correspondence, and meeting coordination throughout the project lifecycle.
• Organize, track, and maintain project records, documents, transmittals, and archiving per Huitt-Zollars standards.
• Assist project leadership and accounting with opportunity tracking, project setup, contract modifications, and data accuracy in Deltek Vantagepoint.
• Support invoice tracking, collections follow-ups, and routine project reporting as directed by project leadership.
• Provide administrative and documentation support to principals and proposal leads for A/E pursuits, including organizing proposal materials and submission logistics.

Skills

Professional office experience

Client/executive communication

Organization & prioritization

Independent work mindset

Education

Associate or bachelor's degree in business administration or related

Tools

Deltek Vantagepoint

CRM system

Job description

Huitt-Zollars, Inc. in Fort Worth, TX is hiring an Administrative & Project Support Assistant to back office leadership, principals, and project teams.

This full-time role emphasizes coordination and professional service in a growing multi-sector office. Requirements include a minimum of two years of office experience, preferably in an architectural/engineering firm, and an associate or bachelor’s degree in business administration or related field.