Strategic Projects Coordinator

Arcwood Environmental; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Arcwood Environmental is seeking a Strategic Projects Coordinator to provide administrative, operational, and logistics support for the Strategic Projects team. The role coordinates transportation documentation, rail logistics tracking, vendor and customer administration, invoicing support, reporting, and project-related activities.

The position serves as a liaison among internal teams, rail carriers, vendors, customers, and stakeholders to ensure timely, accurate execution of project shipments

Qualifications

• 2+ years of administrative, logistics, transportation, project coordination, or operations support experience.
• Experience with transportation documentation, invoicing, reporting or vendor administration is preferred.
• Rail transportation, logistics, or environmental services industry experience is preferred.

Responsibilities

• Coordinate transportation documentation and rail logistics tracking.
• Administer vendor and customer information, invoicing support and reporting.
• Maintain project records, schedules, and tracking tools for successful execution.
• Assist with proposal preparation and project administrative tasks.
• Coordinate new vendor and customer approval requests with Supply Chain team.
• Identify discrepancies and work with stakeholders to resolve information gaps.

Skills

Administrative experience

Logistics coordination

Vendor management

Invoicing & reporting

Education

High school diploma or equivalent

Associate’s degree in business/logistics/transportation or related field

Job description

Strategic Projects Coordinator

The Strategic Projects Coordinator provides administrative, operational and logistics support to the Strategic Projects team. This role is responsible for coordinating transportation documentation, rail logistics tracking, vendor and customer administration, invoicing support, reporting and project-related activities.

Essential Functions & Responsibilities

Strategic Projects Coordinator

The Strategic Projects Coordinator provides administrative, operational and logistics support to the Strategic Projects team. This role is responsible for coordinating transportation documentation, rail logistics tracking, vendor and customer administration, invoicing support, reporting and project-related activities.

This role serves as a critical liaison between internal teams, rail carriers, vendors, customers and operational stakeholders to ensure the timely and accurate execution of project shipments and transportation activities.

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Enters and maintains transportation and project information within internal systems and external rail carrier platforms
• Manages and processes transportation orders and related documentation
• Monitors railcar movements through railroad websites and tracking systems; extracts data from access points and generates twice daily operations reports and shares railcar movement updates during conference calls
• Develops and maintains transportation tracking spreadsheets and reporting tools; ensures accuracy and timely completion to support operations
• Processes required documentation for drivers loading and unloading containers
• Supports Strategic Projects team in coordinating project shipments and transportation activities
• Assists with proposal preparation, documentation, and project-related administrative tasks
• Maintains project records, schedules, tracking tools and supporting documentation and coordinates assigned project activities to support successful execution
• Reviews, updates and maintains quote information and assists in customer invoicing and documentation review
• Processes third-party invoices and performs assigned accounting-related duties
• Contacts vendors to obtain pricing and service information; manages vendor invoices and supports the procurement of required supplies and services
• Coordinates new vendor and customer approval requests and updates in partnership with Supply Chain team
• Identifies discrepancies and works with stakeholders to resolve information gaps
• Supports continuous improvement efforts related to operational processes and documentation accuracy
• Participates in company safety programs and documents safety and training for Strategic Projects team
• Utilizes knowledge of rail freight billing, STCC codes, container tracking and railroad terminology to effectively complete assigned projects
• Maintains a foundational understanding of rail dispatch processes and fills in for role as needed
• Takes on additional duties as assigned to support the team and organization

Education

• High school diploma or equivalent (required)
• Associate’s degree in business, logistics, transportation, supply chain or related field (preferred)

Experience

• 2+ years of administrative, logistics, transportation, project coordination, or operations support experience (required)
• Experience working with transportation documentation, invoicing, reporting or vendor administration (preferred)
• Rail transportation, logistics, or environmental services industry experience (preferred)

Overview

About Arcwood

Every advancement—from the products we use to the medicines and technologies we depend on—creates waste that must be handled responsibly. For more than 50 years, Arcwood Environmental has helped organizations across the United States manage the byproducts of progress safely and thoughtfully. With deep expertise and innovative waste management technology across a growing nationwide footprint, Arcwood protects people, communities, and the environment through work that often happens behind the scenes.

Our Values

• Lead with Safety: We uphold the highest safety and compliance standards to protect our teams, our customers and the communities that count on us.
• Solve Problems Creatively: We push for better – advancing technologies, processes, and ideas that protect human health and the environment.
• Own It Together: We are individually and collectively accountable for our work and our impact, knowing that progress is only achieved by working together – with our customers, and with each other.
• Deliver for Customers: We put customers at the center of all we do. When we live our values – lead with safety, solving problems creatively, and owning our work together – the result is clear: we deliver exceptional value for our customers.

We’ve reached a unique point as a company: big enough to deliver broad capability and consistent performance, while striving to be nimbler and more responsive to our customers’ evolving needs. Come join Arcwood and be part of our legacy of environmental leadership!

Benefits, Compensation & Workforce Diversity

Arcwood offers stability you can count on and opportunities to grow. We provide steady work, competitive pay, and above-market benefits that reflect the importance of what we do. As we continue to grow, you’ll have the chance to build skills, take on new challenges, and build a career. When you join Arcwood, you join a team that honors its legacy, values hardworking people, and shows up every day to protect people, communities, and the future we share.

Arcwood is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to disability or protected veteran status, in accordance with applicable federal laws.

A post-offer drug screen and background check will be required.