Strategic Projects Coordinator

Heritage Environmental; Indianapolis (IN); On-site; USD 55,000 - 70,000; Full time

Job summary

Arcwood Environmental in Indianapolis, IN is seeking a Strategic Projects Coordinator to support the Strategic Projects team with administrative, operational and logistics tasks.

You will coordinate transportation documentation, rail logistics tracking, invoicing support and project reporting, acting as a liaison among internal teams, rail carriers, vendors and customers to ensure timely execution of shipments and activities.

Qualifications

• 2+ years in administrative, logistics, transportation or project coordination roles.
• Experience with transportation documentation, invoicing, reporting or vendor administration preferred.
• Rail transportation or environmental services industry experience preferred.

Responsibilities

• Prioritizes health and safety by adhering to policies and maintaining safe practices.
• Enters and maintains transportation information within internal systems and external rail carrier platforms.
• Manages and processes transportation orders and related documentation.
• Monitors railcar movements and generates twice daily operations reports.
• Maintains transportation tracking spreadsheets and reporting tools for timely completion.

Skills

Administrative support

Logistics coordination

Vendor administration

Rail logistics tracking

Education

High school diploma or equivalent

Associate's degree in business, logistics, transportation, supply chain or related field

Job description

Strategic Projects Coordinator

Location: US-IN-Indianapolis

ID: 2026-1909

Category: Strategic Projects

Position Type: Full-Time

Location Type: Onsite

Essential Functions & Responsibilities

Strategic Projects Coordinator provides administrative, operational and logistics support to the Strategic Projects team. This role is responsible for coordinating transportation documentation, rail logistics tracking, vendor and customer administration, invoicing support, reporting and project-related activities.

This role serves as a critical liaison between internal teams, rail carriers, vendors, customers and operational stakeholders to ensure the timely and accurate execution of project shipments and transportation activities.

• Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times
• Enters and maintains transportation and project information within internal systems and external rail carrier platforms
• Manages and processes transportation orders and related documentation
• Monitors railcar movements through railroad websites and tracking systems; extracts data from access points and generates twice daily operations reports and shares railcar movement updates during conference calls
• Develops and maintains transportation tracking spreadsheets and reporting tools; ensures accuracy and timely completion to support operations
• Processes required documentation for drivers loading and unloading containers
• Supports Strategic Projects team in coordinating project shipments and transportation activities
• Assists with proposal preparation, documentation, and project-related administrative tasks
• Maintains project records, schedules, tracking tools and supporting documentation and coordinates assigned project activities to support successful execution
• Reviews, updates and maintains quote information and assists in customer invoicing and documentation review
• Processes third-party invoices and performs assigned accounting-related duties
• Contacts vendors to obtain pricing and service information; manages vendor invoices and supports the procurement of required supplies and services
• Coordinates new vendor and customer approval requests and updates in partnership with Supply Chain team
• Identifies discrepancies and works with stakeholders to resolve information gaps
• Supports continuous improvement efforts related to operational processes and documentation accuracy
• Participates in company safety programs and documents safety and training for Strategic Projects team
• Utilizes knowledge of rail freight billing, STCC codes, container tracking and railroad terminology to effectively complete assigned projects
• Maintains a foundational understanding of rail dispatch processes and fills in for role as needed
• Takes on additional duties as assigned to support the team and organization

Education

• High school diploma or equivalent (required)
• Associate's degree in business, logistics, transportation, supply chain or related field (preferred)

Experience

• 2+ years of administrative, logistics, transportation, project coordination, or operations support experience (required)
• Experience working with transportation documentation, invoicing, reporting or vendor administration (preferred)
• Rail transportation, logistics, or environmental services industry experience (preferred)

Overview

About Arcwood

Every advancement-from the products we use to the medicines and technologies we depend on-creates waste that must be handled responsibly. For more than 50 years, Arcwood Environmental has helped organizations across the United States manage the byproducts of progress safely and thoughtfully. With deep expertise and innovative waste management technology across a growing nationwide footprint, Arcwood protects people, communities, and the environment through work that often happens behind the scenes.

Our Values

• Lead with Safety: We uphold the highest safety and compliance standards to protect our teams, our customers and the communities that count on us.
• Solve Problems Creatively: We push for better - advancing technologies, processes, and ideas that protect human health and the environment.
• Own It Together: We are individually and collectively accountable for our work and our impact, knowing that progress is only achieved by working together - with our customers, and with each other.
• Deliver for Customers: We put customers at the center of all we do. When we live our values - lead with safety, solving problems creatively, and owning our work together - the result is clear: we deliver exceptional value for our customers.

We've reached a unique point as a company: big enough to deliver broad capability and consistent performance, while striving to be nimbler and more responsive to our customers' evolving needs. Come join Arcwood and be part of our legacy of environmental leadership!

Benefits, Compensation & Workforce Diversity

Arcwood offers stability you can count on and opportunities to grow. We provide steady work, competitive pay, and above-market benefits that reflect the importance of what we do. As we continue to grow, you'll have the chance to build skills, take on new challenges, and build a career. When you join Arcwood, you join a team that honors its legacy, values hardworking people, and shows up every day to protect people, communities, and the future we share.

Arcwood is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to disability or protected veteran status, in accordance with applicable federal laws.

A post-offer drug screen and background check will be required.