Strategic Project Support Coordinator

C.T. Male Associates Engineering, Surveying, Architecture, Landscape Architecture & Geology, DPC; Latham (NY); Vor Ort; USD 34.000 - 48.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Comprehensive benefits package

Professional development support

Zusammenfassung

C.T. Male Associates is seeking an Administrative Project Support Coordinator to join our Environmental Services division in Latham, NY. You will support project managers with administrative tasks, budgeting, billing, and documentation to ensure project success.

The role emphasizes accuracy, organization, and proactive communication. Competitive pay and comprehensive benefits accompany this position in a collaborative, multi-disciplinary firm.

Qualifikationen

• Bachelor's degree in Business, Finance, Marketing, Architecture, Engineering, or related field or an Associate's with 5+ years of relevant experience.
• 2+ years of experience in project management, administration, finance, or related roles.
• Proficiency with Microsoft Office and PDF applications (Excel, Word, Outlook, Teams).
• Familiarity with Deltek Vantagepoint or ability to learn new business management software.
• Strong communication, organizational, records management, analytical, and problem-solving skills.

Aufgaben

• Support project managers in preparation and quality control of letters, proposals, cost estimates, contracts, change orders, and master subcontract agreements.
• Provide administrative support including calendar and meeting management, travel arrangements, license renewals, project closeouts and adjustments, expense review and credit card reconciliation.
• Coordinate with project managers to monitor budgets, expenses, contracts, and financial performance for compliance with policies and terms.
• Prepare accurate and timely project financial reports and assist with audits and reviews.
• Prepare accurate client invoices in line with contractual terms and billing requirements.
• Develop and maintain project schedules, resource plans, and status reports.

Kenntnisse

Microsoft Office

Communication

Organizational skills

Attention to detail

Problem-solving

Ausbildung

Bachelor's degree in Business, Finance, Marketing, Architecture, Engineering, or related field

Associate's degree with five+ years of relevant experience

Tools

Deltek Vantagepoint

PDF applications

Jobbeschreibung

C.T. Male Associates is seeking an Administrative Project Support Coordinator to join our Environmental Services division in Latham, NY. You will support project managers with administrative tasks, budgeting, billing, and documentation to ensure project success.

The role emphasizes accuracy, organization, and proactive communication. Competitive pay and comprehensive benefits accompany this position in a collaborative, multi-disciplinary firm.