Project Support Coordinator

C.T. Male; Boght Corners (NY); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation time

Sick time

401k plan

Professional development

Job summary

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast, seeks a Project Support Coordinator to join its Environmental Services division in Latham, NY.

You will support project managers with letters, proposals, cost estimates, contracts, and billing, ensuring accuracy and timeliness. Ideal candidates have a relevant degree or 5+ years of related experience, strong MS Office skills, and familiarity with Deltek Vantagepoint, enabling

Qualifications

• Bachelor's degree or an Associate's with 5+ years of relevant experience.
• 2+ years of experience in project management, administration, finance, or related roles.
• Proficiency with Microsoft Office and PDF applications (Excel, Word, Outlook, Teams).
• Familiarity with Deltek Vantagepoint and other business management software.
• Strong communication, organizational, records management, analytical, and problem-solving skills.
• Knowledge of project management principles.
• Willingness to learn and develop new skills.
• Competitive salary & performance-based bonuses.

Responsibilities

• Support project managers in preparing letters, proposals, cost estimates, contracts, change orders, and master subcontract agreements.
• Provide administrative support: calendar management, travel, registrations, license renewals, project closeouts, and expense reviews.
• Coordinate with project managers to monitor budgets, expenses, contracts, and financial performance.
• Prepare accurate and timely project financial reports and assist with audits and reviews.
• Prepare client invoices in compliance with contracts and billing requirements.
• Develop and maintain project schedules, resource plans, and status reports.
• Maintain project documentation and financial records per policies and procedures.
• Assist with editing project manuals for bidding, contracting, and internal procedures.

Skills

Strong communication

Organizational skills

Analytical skills

Problem-solving

Education

Bachelor's degree

Associate's degree + 5+ years experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Deltek Vantagepoint

Job description

C.T. Male Associates is a multidiscipline firm offering comprehensive Engineering, Architecture, Landscape Architecture, Geology, Environmental, and Survey services. Our focus is on building better communities through design. Our positions offer an opportunity to be involved in a variety of exciting projects.

Why Choose C.T. Male

C.T. Male Associates is more than just a place to work; it is a place to pursue your professional passions. We invite you to build your future with us. When you join our team, you can expect:

Full-time employees will receive comprehensive health insurance, paid holidays, vacation, sick, and personal time, profit sharing/discretionary contribution, 401k plan, professional development, mentoring program, memberships for professional and technical societies, tuition reimbursement, and paid licensing exam fees and renewal registrations.

Job Title

Location

Latham, NY 12110 US (Primary)

Job Type

Full Time

Job Classification

Hourly

Exemption Type

Non-Exempt

Pay Range

$25.00 - $35.00 per hour

Education

Bachelor's Degree

Travel

None

Job Description

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast is seeking a Project Support Coordinator to join the Environmental Services division in our Latham, NY office. Join our team and play an integral role in supporting our operations.

What You’ll Do

• Support project managers in the preparation and quality control of letters, proposals, cost estimates, contracts, technical service change orders, and master subcontract agreements.
• Provide administrative support, including calendar and meeting management, travel arrangements, registrations and license renewals, project closeouts and adjustments, expense review and approval (including credit card reconciliation) and project authorization creation.
• Coordinate with project managers to monitor project budgets, expenses, contracts, and financial performance, ensuring compliance with company policies, contractual terms, and financial objectives.
• Prepare accurate and timely project financial reports and assist with project audits and financial reviews as needed.
• Prepare accurate client invoices in compliance with contractual terms and client billing requirements.
• Develop and maintain project schedules, resource plans, and status reports.
• Maintain project documentation and financial records in accordance with company policies and procedures.
• Assist with the organization and editing of project manuals for bidding, contracting, and internal procedures.

Pay Range: $25.00 - $35.00 per hour, paid weekly, commensurate with experience and qualifications.

Job Requirements

What We’re Looking For

• Bachelor's degree in Business, Finance, Marketing, Architecture, Engineering, or a related field; or an Associate's degree with five (five) plusyears of relevant experience.
• Two (2) or more years of experience in project management, administration, finance, or related roles.
• Proficiency with Microsoft Office and PDF applications, particularly Excel, Word, Outlook, and Teams.
• Familiarity with, or ability to learn and become proficient in, Deltek Vantagepoint and other business management software platforms.
• Strong communication, organizational, records management, analytical, and problem-solving skills. A high level of accuracy and attention to detail is required.
• Knowledge of project management principles and practices.
• A willingness to learn and develop new skills.
• Competitive salary & performance-based bonuses.

Come join a company where your talents and motivations are rewarded.

At C.T. Male Associates, we embrace diversity and inclusion. We are committed to building a team with a variety of backgrounds, skills, and views. Our intent is to foster an environment where people of different backgrounds can contribute at their highest level and where their differences can make a positive impact on our firm, our clients, and our communities.
C.T. Male Associates is proud to be an equal opportunity workplace and affirmative action employer. All employment decisions are based on business needs, job requirements and individual qualifications. We invite all qualified applicants to be considered for employment regardless of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the law.