Strategic Project Estimator & Planning Coordinator

Renewable Concepts; Neodesha (KS); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Job summary

Renewable Concepts is seeking a detail-focused Project Planning & Scheduling Specialist in Kansas to support estimating, planning, team coordination, and documentation across active projects. You will build detailed schedules, track manpower, and ensure alignment with contracts and procurement.

You will help develop proposals with organized compliance, review contract terms, and maintain accurate project records using MS Office, Planner, Project, and BI tools.

Qualifications

• Minimum two years of experience working with Project Managers and Operational Teams in project planning, schedule management, manpower coordination, project tracking, documentation, and execution activities.
• Experience maintaining project documentation, document control systems, project records, meeting minutes, schedules, status reporting, action logs, decision logs, and closeout documentation.
• Ability to support multiple active projects by keeping documentation current, organized, version-controlled, and aligned with project schedules, purchase orders, contract requirements, manpower plans, and project status updates.
• Strong proficiency with Microsoft Office applications, including Excel and Word; experience with Microsoft Project, Planner, Power BI, Power Automate, Power Apps, Microsoft Dynamics, or similar tools preferred.
• Familiarity with enterprise systems such as Deltek Costpoint or similar project, financial, CRM, or ERP systems preferred.
• Prior experience supporting renewable energy maintenance, wind turbine services, construction, industrial services, or field service operations preferred.

Responsibilities

• Coordinate project information, schedules, manpower needs, documentation, action items, and communication between estimating, project management, operations, business development, and field execution teams.
• Maintain detailed project schedules for active projects, including major milestones, sequencing, crew/resource assumptions, manpower needs, schedule updates, and changes affecting delivery.
• Support development of complete, accurate proposals by organizing requirements, contract documents, specifications, assumptions, exclusions, pricing inputs, labor, materials, equipment, and cost information.
• Review purchase orders, contract terms, scope references, pricing structure, cost coding information, and related documents to ensure alignment between awarded work and execution expectations.
• Track RFQ flow, awarded work, active project status, resource demand, manpower support needs, schedule status, and project progress to support revenue forecasts.
• Maintain project tracking tools, dashboards, schedules, cost tracking files, manpower planning records, and status updates for leadership visibility.
• Provide project document oversight by maintaining proposal files, contract documents, purchase orders, project records, schedules, cost support files, and closeout documentation.
• Prepare professional project documentation, reports, summaries, and internal updates using Microsoft Office, Power BI, Planner, Project, and related tools.
• Identify and flag potential cost, schedule, documentation, manpower, or contract alignment risks during estimating, planning, and execution support activities.
• Capture lessons learned, productivity trends, tracking insights, cost references, and process improvements for future projects.

Skills

Project planning

Scheduling

Team coordination

Estimating support

Proposal coordination

Document control

Project tracking

Risk management

Quality control

Multi-project support

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office (Excel, Word)

Microsoft Project

Microsoft Planner

Power BI

Power Automate

Power Apps

Microsoft Dynamics

Deltek Costpoint

Job description

Renewable Concepts is seeking a detail-focused Project Planning & Scheduling Specialist in Kansas to support estimating, planning, team coordination, and documentation across active projects. You will build detailed schedules, track manpower, and ensure alignment with contracts and procurement.

You will help develop proposals with organized compliance, review contract terms, and maintain accurate project records using MS Office, Planner, Project, and BI tools.