Strategic Project Billing & Cash-Flow Lead

Hoffman-; Greensboro (NC); On-site; USD 70,000 - 100,000; Full time

Job summary

Hoffman & Hoffman, Inc. in Greensboro, NC is seeking a Senior Billing & Accounting Coordinator to oversee large, progress-based project billing, contract compliance, and cash-flow visibility for multi-million-dollar initiatives.

You will coordinate between Billing, Order Entry, Sales, Accounting, and Credit to ensure accurate invoicing and audit-ready documentation. Reporting to the Controller, you will monitor billing schedules, review contracts, prepare milestones, and lead or participate in

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred; associate degree with relevant experience considered.
• 3-5 years in project billing, contract administration, or accounting, preferably in construction, distribution, or project-based business; progress/milestone billing experience strongly preferred.
• Experience with an ERP system and financial/billing reporting tools preferred.

Responsibilities

• Own billing for large, complex, progress-billing projects; review contracts, schedules, tax status, change orders, and delivery proofs before invoicing.
• Coordinate prebilling, progress, milestone, final billing, credits, rebills, and prepayments; ensure billing follows contract terms, retainage, and tax requirements.
• Track billed amounts and blockers; review invoicing reports for missed, delayed, or incorrect billing.
• Review major-project invoices for accuracy before sending.
• Keep contract, invoice, and billing documentation organized and audit-ready.
• Monitor cash flow on major projects; flag unfavorable positions and track receipts against invoices and prepayments.
• Provide leadership with clear billing and cash-flow status updates for major projects.
• Serve as central coordinator among Billing, Order Entry, Sales, Accounting, and Credit; lead or participate in status meetings.
• Support Sales on large projects while enforcing contract and billing requirements; correct incomplete blue sheets/contracts.
• Identify recurring problems and propose process improvements; build trackers and dashboards.

Skills

Excel

Contract terms

Cash flow

Communication

Project billing

Leadership

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Tools

ERP system

Job description

Hoffman & Hoffman, Inc. in Greensboro, NC is seeking a Senior Billing & Accounting Coordinator to oversee large, progress-based project billing, contract compliance, and cash-flow visibility for multi-million-dollar initiatives.

You will coordinate between Billing, Order Entry, Sales, Accounting, and Credit to ensure accurate invoicing and audit-ready documentation. Reporting to the Controller, you will monitor billing schedules, review contracts, prepare milestones, and lead or participate in