Senior Project Administrator & Billing Specialist

Hoffman-; Charlotte (NC); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Hoffman is seeking a senior-level Project Administrator/Biller to support multiple Project Managers on active projects in a specialty construction environment. The role requires in-depth knowledge of cost projections, contract language, and lien waivers to ensure compliant, accurate billings and project financial performance.

The ideal candidate will be highly organized, detail-oriented, and able to work cross-functionally in a fast-paced setting.

Qualifications

• 5+ years of experience in construction project administration and/or billing.
• Strong understanding of construction contracts, billing processes, and job cost tracking.
• Working knowledge of conditional, unconditional and sub-tier lien waivers.

Responsibilities

• Support multiple Project Managers across active projects.
• Track budgets, committed costs, and cost projections; identify and communicate variances.
• Assist with project setup, forecasting and change order entry/impact.
• Maintain accurate project documentation, including contracts and amendments.
• Prepare and submit monthly progress billings (AIA, T&M, and other contract-specific formats).
• Ensure billings align with contract terms, approved change orders, and schedules of values.
• Interpret contract language to ensure compliance with billing and documentation requirements.
• Coordinate internal billing approvals and respond to customer or GC inquiries.
• Prepare, track, and manage lien waivers in accordance with state or contract requirements.
• Support project closeout, including final billing, retention release, and documentation.
• Maintain organized records for audits and internal review.
• Act as a liaison between Sales, Project Managers, accounting, owners, and customers.
• Partner with accounting on payment application, billing corrections, and job reviews.

Skills

Project administration

Billing

Contract management

Excel

Lien waivers

Tools

Procore

Viewpoint

Sage

Job description

Hoffman is seeking a senior-level Project Administrator/Biller to support multiple Project Managers on active projects in a specialty construction environment. The role requires in-depth knowledge of cost projections, contract language, and lien waivers to ensure compliant, accurate billings and project financial performance.

The ideal candidate will be highly organized, detail-oriented, and able to work cross-functionally in a fast-paced setting.