Senior Project Billing & Cash-Flow Coordinator

Hoffman Building Technologies, Inc.; Greensboro, Northern (NC, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Hoffman & Hoffman, Inc. in Greensboro, NC seeks a Senior Billing & Accounting Coordinator to oversee billing for large, complex, and progress-billed projects, including multi-million-dollar accounts.

You will work with the Controller and cross-functional teams to ensure accurate invoicing and compliant documentation. The role emphasizes cash-flow visibility, contract terms review, and audit-ready project files, with responsibilities spanning prebilling, milestones, tax compliance, and reporting

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred; associate degree with relevant experience considered.
• 3-5 years in project billing, contract administration, or accounting, preferably in construction, distribution, or project-based business; progress/milestone billing experience strongly preferred.
• Experience with an ERP system and financial/billing reporting tools preferred.

Responsibilities

• Own billing for large, complex, progress-billing, and $2.5 million-and-over projects: review contracts, blue sheets, tax status, schedules, change orders, and proof of delivery before invoicing.
• Coordinate prebilling, progress, milestone, final billing, credit memos, rebills, and prepayments; ensure billing follows each contract's terms, retainage, and tax requirements.
• Track what has billed, what is ready, and what is blocking billing; review invoicing reports for missed, delayed, duplicate, or incorrect billing.
• Review major-project invoices for accuracy before they are sent.
• Keep major-project contract, invoice, and billing documentation organized and audit-ready.
• Monitor cash in/out on major projects, flag unfavorable cash positions, and track customer receipts against vendor invoices, deposits, and prepayments.
• Work with Accounting on billing timing, invoice corrections, credits, rebills, payment application, and revenue-recognition alignment; communicate unbilled revenue and payment-exposure risk.
• Confirm vendor invoices match contract terms and approved costs; follow up on missing, duplicate, or incorrect vendor invoices.
• Provide leadership with clear billing and cash-flow status updates for major projects.
• Serve as the central coordinator among Billing, Order Entry, Sales, Accounting, and Credit for major projects; maintain a project tracker with milestones, owners, due dates, and open issues.
• Lead or participate in recurring project-status meetings, track action items to completion, and escale major risks early to the Controller.
• Work with Credit on account holds, disputes, and delayed-payment risk; improve billing processes, trackers, and acquisition-transition procedures.
• Support Sales on large projects while enforcing contract, documentation, and billing requirements; explain what's needed for billing to proceed.
• Professionally return incomplete or inaccurate blue sheets/contracts to Sales for correction, and follow up until resolved; escale repeated issues to Sales leadership.
• Work with Order Entry to keep contract files accurate and current, reflecting change orders and billing adjustments.
• Create leadership status updates on project billing progress and cash-flow risk; support acquisition-related documentation and billing transitions.
• Identify recurring billing/documentation problems and recommend process improvements; build or improve trackers, checklists, and dashboards.
• Assist with special projects or other duties as assigned by the Controller.

Skills

Strong communication

Excellent organization

Attention to detail

Mentorship / leadership

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Associate degree with relevant experience considered

Tools

ERP system

Billing reporting tools

Job description

Hoffman & Hoffman, Inc. in Greensboro, NC seeks a Senior Billing & Accounting Coordinator to oversee billing for large, complex, and progress-billed projects, including multi-million-dollar accounts.

You will work with the Controller and cross-functional teams to ensure accurate invoicing and compliant documentation. The role emphasizes cash-flow visibility, contract terms review, and audit-ready project files, with responsibilities spanning prebilling, milestones, tax compliance, and reporting