Strategic Project Billing Analyst

Voith GmbH Group; York (York County); On-site; USD 65,000 - 90,000; Full time

Job summary

The Voith Group, a global technology company, seeks a Project Billing Analyst at Voith US Inc. to prepare accurate invoices for T&M and other contracts, collaborating with project teams to ensure compliant, timely billing and strong customer service.

Responsibilities include validating labor hours, expenses, and subcontractor costs, applying rates and markups, and maintaining detailed billing records. Strong Excel and SAP experience is preferred.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Two (2) or more years of project billing, contract billing, accounting, or related field preferred.
• Experience preparing Time & Materials invoices is highly desirable.
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving and critical-thinking skills.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Effective oral and written communication; ability to work independently with cross-functional teams.

Responsibilities

• Prepare customer invoices for Time & Materials (T&M), Cost Plus, and other contract types in accordance with contract terms and billing schedules.
• Review, compile, and validate employee labor hours, expense reports, subcontractor invoices, material costs, and other billable expenses.
• Apply contractual labor rates, markups, overhead, and other billing calculations as required by customer agreements.
• Verify the accuracy and completeness of supporting documentation prior to invoicing.
• Interpret customer contracts to ensure invoices comply with billing requirements, funding limitations, and special invoicing instructions.
• Coordinate with Project Managers to resolve billing discrepancies, obtain approvals, and ensure all eligible costs are billed.
• Review project costs to identify missing, unbilled, or inconsistent billable items.
• Maintain detailed billing records and supporting documentation for customer inquiries and internal recordkeeping.
• Respond promptly to customer and internal inquiries regarding invoices, billing documentation, and payment support.
• Monitor contract funding ceilings and billing limitations to ensure compliance with customer agreements.
• Recommend process improvements to increase billing efficiency and accuracy.
• Review vendor invoices to determine sales and use tax liability.
• Perform supplier diversity reporting.
• Perform other duties as assigned.

Skills

Analytical skills

Communication skills

Time management

Independent work

Education

Associate's degree in Accounting/Finance/Business

Tools

SAP

Microsoft Excel

Job description

The Voith Group, a global technology company, seeks a Project Billing Analyst at Voith US Inc. to prepare accurate invoices for T&M and other contracts, collaborating with project teams to ensure compliant, timely billing and strong customer service.

Responsibilities include validating labor hours, expenses, and subcontractor costs, applying rates and markups, and maintaining detailed billing records. Strong Excel and SAP experience is preferred.