Project Billing Analyst

Voith GmbH Group; York (York County); On-site; USD 65,000 - 90,000; Full time

Job summary

The Voith Group, a global technology company, seeks a Project Billing Analyst at Voith US Inc. to prepare accurate invoices for T&M and other contracts, collaborating with project teams to ensure compliant, timely billing and strong customer service.

Responsibilities include validating labor hours, expenses, and subcontractor costs, applying rates and markups, and maintaining detailed billing records. Strong Excel and SAP experience is preferred.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Two (2) or more years of project billing, contract billing, accounting, or related field preferred.
• Experience preparing Time & Materials invoices is highly desirable.
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving and critical-thinking skills.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Effective oral and written communication; ability to work independently with cross-functional teams.

Responsibilities

• Prepare customer invoices for Time & Materials (T&M), Cost Plus, and other contract types in accordance with contract terms and billing schedules.
• Review, compile, and validate employee labor hours, expense reports, subcontractor invoices, material costs, and other billable expenses.
• Apply contractual labor rates, markups, overhead, and other billing calculations as required by customer agreements.
• Verify the accuracy and completeness of supporting documentation prior to invoicing.
• Interpret customer contracts to ensure invoices comply with billing requirements, funding limitations, and special invoicing instructions.
• Coordinate with Project Managers to resolve billing discrepancies, obtain approvals, and ensure all eligible costs are billed.
• Review project costs to identify missing, unbilled, or inconsistent billable items.
• Maintain detailed billing records and supporting documentation for customer inquiries and internal recordkeeping.
• Respond promptly to customer and internal inquiries regarding invoices, billing documentation, and payment support.
• Monitor contract funding ceilings and billing limitations to ensure compliance with customer agreements.
• Recommend process improvements to increase billing efficiency and accuracy.
• Review vendor invoices to determine sales and use tax liability.
• Perform supplier diversity reporting.
• Perform other duties as assigned.

Skills

Analytical skills

Communication skills

Time management

Independent work

Education

Associate's degree in Accounting/Finance/Business

Tools

SAP

Microsoft Excel

Job description

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 20,700 employees, sales of € 4,8 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Voith Hydro is hiring for:

Summary

The Project Billing Analyst is responsible for preparing accurate, compliant, and timely customer invoices for Time & Materials (T&M), Cost Plus, and other contract types in accordance with contractual terms and company policies. This role works closely with Project Managers, Project Controllers, and various functional areas to compile labor, expenses, subcontractor costs, and material charges, ensuring all billable costs are properly documented, calculated, and invoiced. The ideal candidate is detail-oriented, analytical, and able to interpret contract requirements while ensuring accurate, compliant, and timely billing with a strong commitment to customer service.

Responsibilities

• Prepare customer invoices for Time & Materials (T&M), Cost Plus, and other contract types in accordance with contract terms and billing schedules.
• Review, compile, and validate employee labor hours, expense reports, subcontractor invoices, material costs, and other billable project expenses.
• Apply contractual labor rates, markups, overhead, and other billing calculations as required by customer agreements.
• Verify the accuracy and completeness of supporting documentation prior to invoicing.
• Interpret customer contracts to ensure invoices comply with billing requirements, funding limitations, and special invoicing instructions.
• Coordinate with Project Managers to resolve billing discrepancies, obtain approvals, and ensure all eligible costs are billed.
• Review project costs to identify missing, unbilled, or inconsistent billable items.
• Maintain detailed billing records and supporting documentation for customer inquiries and internal recordkeeping.
• Respond promptly to customer and internal inquiries regarding invoices, billing documentation, and payment support.
• Monitor contract funding ceilings and billing limitations to ensure compliance with customer agreements.
• Recommend process improvements to increase billing efficiency and accuracy.
• Review vendor invoices to determine sales and use tax liability.
• Perform supplier diversity reporting.
• Perform other duties as assigned.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.
• Two (2) or more years of experience in project billing, contract billing, accounting, or a related field preferred.
• Experience preparing Time & Materials (T&M) invoices is highly desirable.
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve billing discrepancies.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Excellent attention to detail and a high level of accuracy.
• Effective oral and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Advanced proficiency in Microsoft Excel (including formulas, PivotTables, and lookup functions) and Microsoft Office applications.
• Experience with ERP systems (SAP experience preferred).

* This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to assign or modify duties as business needs require.

Voith US Inc. is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.