Strategic Project Admin & Records Coordinator (PTO/401k)

Dynamic Works Institute; Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Coverage

Disability Insurance

Paid Time Off

Paid Holidays

401K

Flexible Spending Account

Tuition Assistance

Job summary

Dynamic Works Institute in Chicago, IL seeks an Administrative Support/Resource Room to assist project leadership with administrative duties, HR support, procurement documentation, and reporting.

The role is non-exempt and requires a high school diploma or GED with 1–2 years of experience; strong Microsoft Office skills; and ability to handle confidential information in a fast-paced environment.

Qualifications

• High school diploma or GED; 1–2 years experience in a workforce environment or coordination/planning.
• Significant demonstrable experience providing administrative support to multi-layered projects.
• Ability to clearly and concisely communicate with staff and leadership; maintain confidentiality.

Responsibilities

• Maintain confidential office and financial files, case files, administrative files, personnel files, and contract files.
• Prioritize and coordinate multiple projects simultaneously and follow through on issues in a timely manner.
• Generate and dispatch service request work orders to subcontractors and vendors, communicating with technicians and internal clients.
• Assess the quotes submitted and select the bidders with which the commercial/financial negotiations may be conducted.
• Maintain project tracking spreadsheets and databases as assigned.
• Prepare invoices, reports, memos, letters, financial statements and other documents using MS Office.

Skills

Extreme Customer Service

Communication proficiency

Teamwork orientation

Technical capacity

Public speaking

Presentation skills

Education

High school diploma or GED

AA or BA preferred

Tools

Microsoft Office

Job description

Dynamic Works Institute in Chicago, IL seeks an Administrative Support/Resource Room to assist project leadership with administrative duties, HR support, procurement documentation, and reporting.

The role is non-exempt and requires a high school diploma or GED with 1–2 years of experience; strong Microsoft Office skills; and ability to handle confidential information in a fast-paced environment.