HR Project Admin (Construction) — ESOP, PTO & 401(k)

Prime-Controls; Boise (ID); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP Program

Company events

401(k) matching and more!

Job summary

Prime Controls seeks a detail-oriented Human Resources Project Administrator to support active projects with administrative tasks, timesheets, expense processing, file maintenance, and paperwork routing. This role collaborates with project managers, field teams, and accounting to ensure accurate documentation and timely reporting.

The ideal candidate has 2+ years of administrative experience, strong organization, and effective communication skills.

Qualifications

• 2+ years of administrative experience, preferably in construction, engineering, or project-based environments.
• Strong organizational and time-management skills.
• HR onboarding experience for both union and non-union employees.
• Bilingual English/Spanish is preferred.
• Ability to manage multiple tasks across different projects.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working with documentation, reports, and tracking systems.

Responsibilities

• Support Project Managers with timesheet tracking and labor reporting.
• Review and process expense documentation.
• Maintain project files and documentation in internal systems.
• Assist with submittals, closeout documents, and required project paperwork.
• Coordinate internal approvals and routing of documents.
• Track material transfers and maintain related records.
• Assemble project kits and ensure materials align with specifications.
• Assist with maintaining inventory records related to project materials.
• Communicate with internal departments to ensure project information is current.
• Provide general administrative support to project teams as needed.

Skills

Administrative experience

Organization

HR onboarding

Bilingual English/Spanish

Multi-tasking

Written communication

Attention to detail

Documentation & tracking

Independent work

Job description

Prime Controls seeks a detail-oriented Human Resources Project Administrator to support active projects with administrative tasks, timesheets, expense processing, file maintenance, and paperwork routing. This role collaborates with project managers, field teams, and accounting to ensure accurate documentation and timely reporting.

The ideal candidate has 2+ years of administrative experience, strong organization, and effective communication skills.