Strategic Programs & Academic Operations Lead

uchicago; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Chicago invites applications for the Academic and Program Administrator role within Public Thinking. The position supports day-to-day administration, events, and outreach for a campus-wide program engaging faculty, students, and external partners.

You will help plan logistics, publicity, and evaluation of programs, conferences, and workshops, coordinating with senior staff to ensure program impact and alignment with mission.

Responsibilities

• Promotes the mission and activities of Public Thinking.
• Supports the development of collaborative programs across partner units and institutions.
• Identifies, maintains, and facilitates relationships and communication with internal and external partners.
• Supports engagement initiatives with campus partners on shared programming.
• Executes and coordinates on- and off-campus events and activities in collaboration with the Faculty Director, Implementation Coordinator, and program team, students, and program partners.
• Manages the logistics for the planning, marketing, venue reservation, transportation, food, lodging, speaker invitations, RSVPs, and on-site staffing; and performs other duties as needed.
• Devises and implements marketing plan and event timelines, and coordinates the promotion of events, projects, programs, working groups, etc. with internal and external partners.
• Primarily responsible for workflow and content creation for all publicity and marketing materials, including but not limited to website, newsletters, social media, annual report templates, print materials, etc.
• Supports the Implementation Coordinator and other The Point Magazine staff in organizing and executing the Public Thinking Summer Workshops, especially during their two weeks of operation in late July/early August.
• Supports the teaching staff in Public Thinking in delivering innovative and transformative curricula.
• Works with the Faculty Director and Implementation Coordinator to develop, administer, and analyze evaluations of curriculum, student programming, and outreach; produces summaries, reports, and research for external and internal audiences; and develops and manages processes and platforms for curricula and research dissemination.
• Works with the Collegiate Division, Registrar, and other partners on course catalog listings, ensures accuracy, and facilitates and manages cross listings. Tracks student enrollment and keeps and manages records for relevant minor or certificate program, as appropriate.
• Tracks all program activities and regularly informs leadership of engagement and evaluations. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
• Partners with College Finance and Administration teams to support the financial transaction, facilities, information technology, and human resources needs of Public Thinking.
• Time permitting, supports other Parrhesia Program activities, including communications, events, curriculum, and program development.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Job description

The University of Chicago invites applications for the Academic and Program Administrator role within Public Thinking. The position supports day-to-day administration, events, and outreach for a campus-wide program engaging faculty, students, and external partners.

You will help plan logistics, publicity, and evaluation of programs, conferences, and workshops, coordinating with senior staff to ensure program impact and alignment with mission.