Strategic Associate Director, Academic Programs Operations

The University Of Chicago; Chicago (IL); On-site; USD 88,000 - 110,000; Full time

Job summary

The University of Chicago invites applications for the Associate Director of Academic Program Operations in the Department of Chemistry. This pivotal role leads administrative operations for both graduate and undergraduate programs, collaborating with the DGS, DUS, and Dean of Students to ensure efficient program delivery.

The successful candidate will oversee student progress reporting, program events, and payroll for student staff while developing innovative solutions to improve curricular and

Qualifications

• Minimum 5–7 years of work experience in a related job discipline.
• Experience managing administrative processes in a higher education setting is preferred.
• Experience managing/ improving complex processes across academic programs.

Responsibilities

• Identify opportunities for curricular and process improvements in collaboration with faculty leadership.
• Oversee and track yearly academic performance reviews and student progress.
• Prepare monthly reports of graduate program metrics.
• Coordinate graduate recruitment, admissions, and orientation activities.
• Collect student concerns and develop resolution plans with DGS, DUS and offices.
• Manage undergraduate academic processes including chemistry placement testing and course substitutions.
• Coordinate with Registrar, Advising, and Dean of Students to ensure program execution.
• Manage payroll streams and workflows for students.
• Organize undergraduate programs and events (Beckman Scholar Program, open houses, awards, exchanges).
• Develop relationships with internal and external stakeholders to support programming.

Skills

Interpersonal skills

Communication skills

Relationship building

Strategic thinking

Problem-solving

Organization

Coordination

Attention to detail

Analytical thinking

Education

Ph.D., or foreign equivalent in chemistry or related field

Bachelor's degree in related field

Tools

Payroll systems

Job description

The University of Chicago invites applications for the Associate Director of Academic Program Operations in the Department of Chemistry. This pivotal role leads administrative operations for both graduate and undergraduate programs, collaborating with the DGS, DUS, and Dean of Students to ensure efficient program delivery.

The successful candidate will oversee student progress reporting, program events, and payroll for student staff while developing innovative solutions to improve curricular and