Academic and Program Administrator

uchicago; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Chicago invites applications for the Academic and Program Administrator role within Public Thinking. The position supports day-to-day administration, events, and outreach for a campus-wide program engaging faculty, students, and external partners.

You will help plan logistics, publicity, and evaluation of programs, conferences, and workshops, coordinating with senior staff to ensure program impact and alignment with mission.

Responsibilities

• Promotes the mission and activities of Public Thinking.
• Supports the development of collaborative programs across partner units and institutions.
• Identifies, maintains, and facilitates relationships and communication with internal and external partners.
• Supports engagement initiatives with campus partners on shared programming.
• Executes and coordinates on- and off-campus events and activities in collaboration with the Faculty Director, Implementation Coordinator, and program team, students, and program partners.
• Manages the logistics for the planning, marketing, venue reservation, transportation, food, lodging, speaker invitations, RSVPs, and on-site staffing; and performs other duties as needed.
• Devises and implements marketing plan and event timelines, and coordinates the promotion of events, projects, programs, working groups, etc. with internal and external partners.
• Primarily responsible for workflow and content creation for all publicity and marketing materials, including but not limited to website, newsletters, social media, annual report templates, print materials, etc.
• Supports the Implementation Coordinator and other The Point Magazine staff in organizing and executing the Public Thinking Summer Workshops, especially during their two weeks of operation in late July/early August.
• Supports the teaching staff in Public Thinking in delivering innovative and transformative curricula.
• Works with the Faculty Director and Implementation Coordinator to develop, administer, and analyze evaluations of curriculum, student programming, and outreach; produces summaries, reports, and research for external and internal audiences; and develops and manages processes and platforms for curricula and research dissemination.
• Works with the Collegiate Division, Registrar, and other partners on course catalog listings, ensures accuracy, and facilitates and manages cross listings. Tracks student enrollment and keeps and manages records for relevant minor or certificate program, as appropriate.
• Tracks all program activities and regularly informs leadership of engagement and evaluations. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
• Partners with College Finance and Administration teams to support the financial transaction, facilities, information technology, and human resources needs of Public Thinking.
• Time permitting, supports other Parrhesia Program activities, including communications, events, curriculum, and program development.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Job description

Department

College Academic & Program Admin II

About the Department

Rooted in the University of Chicago's foundational principles of freedom of expression and academic inquiry, the Program for Public Thinking (Public Thinking) is an initiative designed to foster a more thoughtful, humane, and pluralistic public sphere. Jointly operated by UChicago's Parrhesia Program for Public Discourse and The Point Magazine, Public Thinking seeks to bridge the gap between humanistic education and public dialogue, promoting deeper understanding and critical discussion of contemporary issues with an awareness of the challenges and purpose of speaking about ideas to diverse audiences both inside and outside of the university. In collaboration with units like Public Thinking, the Office of the Dean oversees the academic and operational administration of the College.

Job Summary

The Academic and Program Administrator will play a critical role in supporting Public Thinking, working under day-to-day direction of the Faculty Director and Implementation Coordinator to manage, coordinate, and oversee its programmatic, public-facing, administrative, operations, and financial activities. Through print, web-based, and social media platforms, the Program Administrator will help plan and manage logistics, publicity, and evaluation of events, programs, conferences, research efforts, and program dissemination. They will also help with corresponding with outside institutions and partners who can enrich, promote, and contribute to the program, including journalists and education reporters, public intellectuals who may be potential speakers or fellows, and professors and administrators at institutions that we hope will send students to our summer workshops. The Program Administrator assists in ensuring that program initiatives and activities deliver a unity of focus and purpose, attract interested students, support broader student initiatives and partnerships, and provide effective outreach and professional development. Successful candidates will be mission-driven with a passion for higher education and supporting the delivery of high-quality curriculum and programming.

Responsibilities

• Promotes the mission and activities of Public Thinking.
• Supports the development of collaborative programs across partner units and institutions.
• Identifies, maintains, and facilitates relationships and communication with internal and external partners.
• Supports engagement initiatives with campus partners on shared programming.
• Executes and coordinates on- and off-campus events and activities in collaboration with the Faculty Director, Implementation Coordinator, and program team, students, and program partners.
• Manages the logistics for the planning, marketing, venue reservation, transportation, food, lodging, speaker invitations, RSVPs, and on-site staffing; and performs other duties as needed.
• Devises and implements marketing plan and event timelines, and coordinates the promotion of events, projects, programs, working groups, etc. with internal and external partners.
• Primarily responsible for workflow and content creation for all publicity and marketing materials, including but not limited to website, newsletters, social media, annual report templates, print materials, etc.
• Supports the Implementation Coordinator and other The Point Magazine staff in organizing and executing the Public Thinking Summer Workshops, especially during their two weeks of operation in late July/early August.
• Supports the teaching staff in Public Thinking in delivering innovative and transformative curricula.
• Works with the Faculty Director and Implementation Coordinator to develop, administer, and analyze evaluations of curriculum, student programming, and outreach; produces summaries, reports, and research for external and internal audiences; and develops and manages processes and platforms for curricula and research dissemination.
• Works with the Collegiate Division, Registrar, and other partners on course catalog listings, ensures accuracy, and facilitates and manages cross listings. Tracks student enrollment and keeps and manages records for relevant minor or certificate program, as appropriate.
• Tracks all program activities and regularly informs leadership of engagement and evaluations. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
• Partners with College Finance and Administration teams to support the financial transaction, facilities, information technology, and human resources needs of Public Thinking.
• Time permitting, supports other Parrhesia Program activities, including communications, events, curriculum, and program development.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.