Strategic Program Assistant, Gender Equality (Hybrid)

Bill & Melinda Gates Foundation; Seattle (WA); On-site; USD 43,000 - 61,000; Full time

Benefits offered by this job

Comprehensive benefits package

50% in-office work

Job summary

The Gates Foundation is seeking a Program Assistant in Seattle to provide comprehensive administrative and logistical support to multiple principals within the Gender Equality Office of the President. The role requires managing calendars across time zones, coordinating onboarding for new hires, and assisting with team events while maintaining a positive team culture.

The position is based in our Seattle office with a 50% in-office requirement.

Qualifications

• Some experience in an administrative job for a complex and fast-paced organization.
• Experience working with MS Office suite, especially Outlook, and including Copilot, Claude, and other AI tools is strongly preferred.
• Experience setting priorities and meeting deadlines while balancing multiple competing priorities.
• Strong initiative, organizational skills, and ability to work autonomously and cross-functionally while remaining flexible to changing tasks and priorities.
• Demonstrated knowledge of how to build and maintain productive working relationships in matrixed environments.

Responsibilities

• Core Administrative Support: Provide comprehensive administrative support by managing high volumes of email, tracking priorities, handling expenses and reimbursements, and engaging in special projects as needed.
• Leverage technology, AI tools, automation and digital tools to streamline support, ensuring efficiency and accuracy.
• Calendar Management: Provide high-level scheduling and calendar support for multiple principals across time zones, coordinating complex meetings and managing calendars.
• Continuous calendar conflict management and meeting prioritization.
• Division/Team Support: Support team effectiveness and culture by serving as a resource on business operations and collaborating with leadership on team culture initiatives.
• Support onboarding of new team members and coordination of team events and meetings.
• Communication: Ensure clear, timely, audience-appropriate communications and maintain liaison with internal and external partners.
• Demonstrate professionalism and discretion with sensitive information.

Skills

Administrative support

Calendar management

Communication

MS Office (Outlook)

AI tools (Copilot, Claude)

Tools

Copilot

Claude

Job description

The Gates Foundation is seeking a Program Assistant in Seattle to provide comprehensive administrative and logistical support to multiple principals within the Gender Equality Office of the President. The role requires managing calendars across time zones, coordinating onboarding for new hires, and assisting with team events while maintaining a positive team culture.

The position is based in our Seattle office with a 50% in-office requirement.