Senior Program Assistant - Global Health & Vaccines

Bill & Melinda Gates Foundation; Seattle (WA); Hybrid; USD 51,000 - 71,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid work model

Paid time off

Family leave

Retirement contribution

Diversity & inclusion programs

Job summary

The Gates Foundation is seeking a Senior Program Assistant to support the NTD and VDev teams from its Seattle offices. You will manage complex schedules, organize travel, prepare materials, and help coordinate cross‑team initiatives in a hybrid work environment.

Ideal candidates bring experience supporting senior leadership, strong communication, and a proactive, discreet approach to handling high volumes of requests and sensitive information.

Qualifications

• Experience supporting senior management in a fast-paced, matrixed environment.
• Strong calendar management and prioritization skills.
• Excellent written and verbal communication.
• Ability to manage international travel and events.
• Proactive problem-solving and discretion.

Responsibilities

• Strategically manage complex calendars for directors and team leaders, coordinating across time zones.
• Provide clear, concise director communications and prep materials for meetings.
• Strengthen team culture, onboarding, and cross‑team collaboration.
• Plan and coordinate team events, travel, agendas, and follow‑ups.
• Collaborate on business operations and knowledge management using AI tools.

Skills

Calendar management

Travel coordination

Event planning

Project management

Time management

Communication

Problem-solving

Education

Bachelor’s Degree or equivalent demonstrated experience

Tools

MS Office Suite

Copilot

ChatGPT

Job description

The Gates Foundation is seeking a Senior Program Assistant to support the NTD and VDev teams from its Seattle offices. You will manage complex schedules, organize travel, prepare materials, and help coordinate cross‑team initiatives in a hybrid work environment.

Ideal candidates bring experience supporting senior leadership, strong communication, and a proactive, discreet approach to handling high volumes of requests and sensitive information.