Strategic Procurement & Vendor Relations Assistant

CITY OF PORT ORANGE; Florida; On-site; USD 65,000 - 85,000; Full time

Job summary

The City of Port Orange seeks an Assistant Purchasing Manager to support the Purchasing Manager in directing procurement strategies, managing end-to-end acquisition, and building vendor relationships to ensure quality and timely delivery.

The role requires enforcing policies, improving processes, emergency procurement responsibilities, and training staff; a Bachelor’s in business or finance and 5 years purchasing experience preferred.

Qualifications

• Bachelor’s degree in Business Administration, Finance or related field.
• Five (5) years progressive experience in purchasing management.
• CPPO certification or ability to obtain within two years from appointment.
• Working knowledge of State and City Laws and/or ordinances pertaining to purchasing.
• Ability to read, analyze, and interpret work related documents; communicate effectively.
• Ability to comprehend and apply mathematical concepts.
• Ability to follow and interpret instructions.
• Knowledge of the materials and supplies involved in City services.
• Knowledge of the area businesses and suppliers.
• Ability to develop methods and procedures for the control of goods and services.
• Ability to write bid and RFP specifications.
• Computer skills, including working knowledge of Microsoft Excel, Word, PowerPoint and Adobe software programs.

Responsibilities

• Procure goods and services according to established policies and applicable law.
• Maintain the integrity of the public procurement process, encourage maximum competition and best value procurements.
• Assist managing purchasing strategies, programs and activities for efficiency and cost effectiveness.
• Research initiatives to reduce costs and improve product/service quality and delivery.
• Assist departments and engineers in drafting specifications.
• Attend trade shows and manage vendor relationships; assist in bid protests per policies.
• Research and analyze to optimize sources, prices and terms amid changing economic conditions.
• Responsible for emergency contracts and EOC procurement activities.
• Develop and conduct procurement-related training programs for all departments.
• Responsible for procurement card administration, approval and spend analysis.
• Approve contracts, requisitions and change orders in City ERP and generate POs.
• Review annual fixed asset inventory and coordinate disposal of obsolete equipment.
• Assist and fill in for the Purchasing Manager as needed.
• Perform related work as required.

Education

Bachelor’s degree in Business Administration, Finance or related field

Five (5) years progressive experience in purchasing management

CPPO certification or ability to obtain within two years from appointment

Working knowledge of State and City Laws and/or ordinances pertaining to purchasing

Ability to read, analyze, and interpret work related documents; communicate effectively

Ability to comprehend and apply mathematical concepts

Ability to follow and interpret instructions

Knowledge of materials and supplies involved in City services

Knowledge of area businesses and suppliers

Ability to develop methods and procedures for controls of goods and services

Ability to write bid and RFP specifications

Computer skills: Excel, Word, PowerPoint and Adobe software

Tools

Excel

Word

PowerPoint

Adobe

Job description

The City of Port Orange seeks an Assistant Purchasing Manager to support the Purchasing Manager in directing procurement strategies, managing end-to-end acquisition, and building vendor relationships to ensure quality and timely delivery.

The role requires enforcing policies, improving processes, emergency procurement responsibilities, and training staff; a Bachelor’s in business or finance and 5 years purchasing experience preferred.