Procurement & Vendor Programs Assistant

City of Pensacola Government; Pensacola (FL); On-site; USD 63,000 - 74,000; Full time

Job summary

City of Pensacola Government seeks an Assistant Purchasing Manager to assist the Purchasing Manager with planning, procurement, control, and distribution to meet city objectives. The role also oversees SBE and Veterans Preference programs and requires judgment under supervision.

Responsibilities include vendor outreach, bid administration, online platform maintenance (Demandstar, Central Bidding), processing submittals, and training staff on procurement processes and software tools.

Qualifications

• Bachelor’s degree in a related field.
• Three (3) years of relevant experience.
• Or an equivalent combination of education and experience.
• Possession of an appropriate driver’s license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks.

Responsibilities

• Meet with interested vendors, send vendor applications, and enter vendor information into company’s database.
• Conducts research on vendors, contracts, and relevant regulations.
• Monitors governmental websites for ordinances, legislative text, and other pertinent documents.
• Manages City and project distribution websites, including document uploading and issuing formal solicitations on designated websites and platforms
• Maintains the Purchasing page, calendar, and listings on third-party platforms like Demandstar and Central Bidding.
• Receives and processes submittals, ensuring completeness and accuracy.
• Prepares tabulation sheets and communicate with departments regarding awards.
• Trains employees on various procurement processes, including formal solicitations and database management.
• Approve requisitions and provide guidance on entering requisitions, utilizing software tools, and accessing relevant documents.
• Organizes events such as the Reverse Trade Show and Supplier Development Exchange.
• Performs other related duties as assigned.

Skills

Vendor relations

Research

Communication (oral & written)

Judgment & decision making

Education

Bachelor's degree in related field

3 years of relevant experience

Tools

Demandstar

Central Bidding

Job description

City of Pensacola Government seeks an Assistant Purchasing Manager to assist the Purchasing Manager with planning, procurement, control, and distribution to meet city objectives. The role also oversees SBE and Veterans Preference programs and requires judgment under supervision.

Responsibilities include vendor outreach, bid administration, online platform maintenance (Demandstar, Central Bidding), processing submittals, and training staff on procurement processes and software tools.