Buyer II - Part Time

City of Boca Raton; Boca Raton (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

City of Boca Raton is seeking an experienced procurement professional to support operations by acquiring services, supplies, construction, materials, and equipment. You will identify reliable vendors, obtain quotes, perform market analysis, issue solicitations, and ensure timely delivery, under the Purchasing Manager's supervision.

Responsibilities include process requisitions, funding validation, PO issuance, and maintaining multiple contracts.

Qualifications

• Bachelor's degree in business administration, contract management, procurement or related field.
• Minimum three years of experience in government procurement of materials, equipment, and supplies.

Responsibilities

• Processes purchase requisitions, validates funding and issues Purchase Orders.
• Ensures procurement in compliance with state, county and city regulations.
• Develops specs, reviews for clarity and accuracy.
• Manages competitive solicitations and quotations.
• Solicits, receives, and analyzes quotations.
• Prepares council recommendation letters for awards.
• Monitors vendor performance and assists with contract management.
• Conducts solicitations openings and pre-solicitation meetings per Sunshine Law.
• Acts as chair for selection committees and assists with contract negotiations.
• Researches specifications across sources to ensure clarity and adequacy.

Skills

Vendor management

Market analysis

Contract negotiations

Microsoft Office

Excel

ERP systems

Oracle

IonWave

Education

Bachelor's degree in business administration or related field

Tools

IonWave

Oracle ERP

Excel

Job description

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

This position is essential for supporting the City's operations by procuring services, supplies, construction, materials, and equipment. The role involves identifying reliable vendors, obtaining quotes, conducting market analysis, issuing solicitations, and ensuring timely delivery of products and services. Interaction with vendors and departmental staff is key to efficiently meeting the City's procurement needs. Independent judgment is necessary to determine effective procurement methods, contributing to the City's commitment to cost-effective quality procurement and service coordination under the Purchasing Manager's supervision.

• Processes purchase requisitions, validate funding and issues Purchase Orders.
• Utilizes procurement process in compliance with State, County and City procurement regulations.
• Develops and researches specifications, reviews specifications for clarity, accuracy, and necessary related information.
• Develops and processes competitive solicitation, quotations, and compliance checklists.
• Solicits, receives, and analyzes competitive solicitations and quotations.
• Develops council recommendation letters for award
• Monitors vendor performance and assists the departments in contract management and agreement development.
• Conducts solicitation openings, pre-solicitation meetings, and other meetings in accordance with the Sunshine law.
• Act as chairperson for selection committees and assist department in contract negotiations.
• Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria.
• Meets and confers with department representatives to prepare for solicitation documents, solicitation analysis, evaluation, and award.
• Effectively monitors, updates, and maintains multiple assigned annual contracts for various services and commodities.
• Researches and obtains government contracts and piggyback contracts.
• Review and research of sole source procurement submittals from Departments to validate accuracy.
• Advises City Departments and vendor community on procurement policies and procedures.
• Assists assigned departments with procurement activities.
• Seeks new methods and practices to improve operational efficiency and effectiveness.
• Keeps abreast of changes in policies, regulations, and directives to determine the effect on overall operations.
• Develop plans for accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established.
• Reviews small dollar procurements and solicitation database to develop new supply sources and term contracts.
• Participate in cross training programs to enhance the individual's skills and proficiency, including construction and CCNA

Knowledge of:

• Business methods, markets, and procurement practices.
• Laws relating to public procurement.

• Consultant’s Competitive Negotiations Act (CCNA) and Federal Emergency Management Agency (FEMA) regulations.
• Various grades and qualities of a variety of materials, supplies and equipment.
• Conducting CCNA and other procurement methods.
• Annual budget and budget allocations.
• Standard office procedures, practices and equipment.

Skilled in:

• Developing and conducting solicitations and quotations to ensure competitive and compliant procurement processes.
• Conducting solicitation openings, pre-solicitation meetings, and other procurement meetings in accordance with Sunshine Law requirements.
• Assisting in contract negotiations.
• Writing clear and concise communication.
• Proficient in using Microsoft Word, Excel, PowerPoint, and Outlook.
• Learn and effectively utilize the City financial Enterprise Resource Planning (ERP) System and eSourcing Portal (IonWave).

Ability to:

• Research and analyze various sources to ensure clear and adequate specifications for procurement purposes.
• Deliver training and develop solutionsfor contractual and procurement challenges, improving operational efficiency and effectiveness.
• Establish and maintain effective working relationships with City officials, vendors and the general public.
• Follow oral and written instructions.
• Organize and handle multiple tasks and prioritize workload and learn City procurement software systems (Oracle and IonWave); Express ideas clearly and concisely both orally and in written.
• Exercise discretion and judgment in performing the procurement function.
• Use Microsoft Word, Excel, Adobe & Outlook

• Bachelor's degree from an accredited college or university with a degree in business administration, contract management, procurement or related field required.
• Three (3) years of experience in procurement of materials, equipment, and supplies for a government entity.

PREFERRED QUALIFICATIONS:

• Universal Public Procurement Certification Council (UPPCC)- Certified Professional Public Buyer (CPPB) certification or equivalent professional certification
• National Institute of Governmental Purchasing (NIGP)– Certified Procurement Professional (CPP)
• Other certifications from an accredited organizations may be considered.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification
• Certification/License Verification

SPECIAL REQUIREMENTS

• Possession of valid State of Florida Class “E” driver’s license.