Strategic Procurement & Vendor Management Specialist

Knight Facilities Management, Inc.; Southfield (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

Knight Facilities Management, Inc. seeks a Procurement Specialist to coordinate sourcing, purchasing, and management of goods and services for client locations.

You will work with operations, account leadership, vendors, and suppliers to ensure timely, cost-effective procurement aligned with contracts and standards. You will help maintain strong supplier relationships, evaluate quotes, support negotiations, and monitor vendor performance to prevent service disruptions.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Procurement, Facilities Management, or a related field preferred.
• Previous procurement, purchasing, vendor management, facilities management, or related experience preferred.
• Experience working in a multi-site or service-based environment is strongly preferred.
• Strong negotiation, organization, and vendor-management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical skills and attention to detail.
• Proficiency with Microsoft Excel and other reporting and business systems.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with vendors, clients, operations teams, and leadership.

Responsibilities

• Coordinate procurement activities for facility services, equipment, materials, supplies, and subcontracted services.
• Source and evaluate vendors based on cost, service capabilities, quality, responsiveness, geographic coverage, and operational requirements.
• Obtain and evaluate quotes and proposals to support competitive purchasing decisions.
• Assist with vendor negotiations, pricing agreements, service terms, and purchasing arrangements.
• Create, process, and track purchase orders and procurement requests.
• Maintain accurate vendor, pricing, purchasing, and contract documentation.
• Partner with facility management and account teams to anticipate purchasing needs and avoid service disruptions.
• Monitor vendor performance and elevate recurring service, quality, pricing, or delivery concerns.
• Support vendor onboarding and ensure required documentation is collected and maintained.
• Track contract expiration dates, pricing changes, renewals, and other procurement-related deadlines.
• Identify opportunities for vendor consolidation, cost reduction, standardization, and process improvement.
• Review purchasing activity and spend data to identify trends and opportunities.
• Assist with invoice discrepancies and coordinate with operations, vendors, and finance as needed.
• Support emergency or time-sensitive purchasing needs for facility operations.
• Ensure procurement practices align with company policies, client requirements, contractual obligations, and applicable compliance standards.
• Prepare procurement reports and provide updates to account and operational leadership.

Skills

Procurement

Vendor management

Negotiation

Excel

Analytical skills

Communication

Project coordination

Education

Bachelor’s degree in Business/Supply Chain/Procurement/Facilities Management or related field

Tools

Microsoft Excel

ERP software

Job description

Knight Facilities Management, Inc. seeks a Procurement Specialist to coordinate sourcing, purchasing, and management of goods and services for client locations.

You will work with operations, account leadership, vendors, and suppliers to ensure timely, cost-effective procurement aligned with contracts and standards. You will help maintain strong supplier relationships, evaluate quotes, support negotiations, and monitor vendor performance to prevent service disruptions.