Strategic Procurement Project Coordinator

Mbi Llc; Richmond (VA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Mbi Llc is seeking a Project Coordinator to support the Procurement Department by coordinating projects, maintaining documentation, tracking milestones and deliverables, and serving as the communication link among internal departments and suppliers.

The role emphasizes efficient, policy-compliant procurement activities, intake management, workload prioritization, and the development of tools to improve processes and workflows using SharePoint.

Qualifications

• Coordinate procurement projects from intake through completion, tracking milestones and documenting decisions and actions.
• Serve as a central point of contact for internal departments, procurement staff, and suppliers with timely updates.
• Manage procurement intake: review, prioritize, and route requests after discussion with Procurement Director.
• Track project status, deadlines, dependencies, and risks using SharePoint.
• Help develop and implement SharePoint tool for tracking intake and status.

Responsibilities

• Coordinate procurement projects end-to-end, maintaining documentation and scheduling meetings.
• Provide timely updates and follow-ups to internal departments, procurement staff, and suppliers.
• Support workload prioritization and process improvements across procurement workflows.
• Utilize SharePoint to organize information and increase visibility into procurement activities.
• Contribute to development of tools to track intake and status, improving efficiency.

Skills

Procurement coordination

Cross-functional communication

Workflow management

Documentation

Attention to detail

Independent work

Stakeholder updates

Process improvement

Tools

SharePoint

Job description

- The Project Coordinator supports the procurement department by coordinating procurement projects, maintaining accurate documentation, tracking timelines and deliverables, and serving as a communication link among procurement staff, internal departments, and suppliers.

- This role helps ensure procurement activities move forward efficiently, consistently, and in accordance with organizational policies and applicable regulations.

- The position also plays a key role in managing the procurement intake process, coordinating workload and priorities, and identifying opportunities to improve processes, tools, and workflows.

- The Project Coordinator will use SharePoint and other technology to organize information, improve visibility into procurement activities, and support efficient management of departmental resources.

Fill the skill matrix below:

Skill

Amount

Candidate's No. of years of experience

Coordinate procurement projects from intake through completion,by tracking milestones, scheduling meetings, and documenting decisions and action items

Required

3

Serve as a central point of contact for internal departments, procurement staff, and suppliers, providing timely updates and follow-up.

Required

3

Manage procurement intake process to include review,prioritizing, &routing requests to procurement resource after discussion with Procurement Director

Required

3

Track project status, deadlines, dependencies, and risks using SharePoint

Required

3

Help develop and implement SharePoint tool for tracking intake and status

Required

3

Experience coordinating projects, processes, or administrative operations, preferably in procurement or a related business function.

Required

3

Demonstrated ability to organize information and create tools that improve visibility, accountability, and workflow management

Required

3

Strong attention to detail and follow-through

Required

3

Ability to work independently while effectively coordinating with Procurement Director

Required

3

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