Procurement Coordinator

Calnetix Technologies, LLC; Cypress (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Calnetix Technologies, LLC is seeking a Procurement Coordinator to support the Supply Chain organization with routine supplier communications, PO follow-ups, and maintaining procurement records. The role serves as a liaison between suppliers and internal stakeholders to ensure timely material availability and accurate documentation.

Responsibilities include monitoring open POs, coordinating with planning, production, and accounting to resolve discrepancies, and supporting ERP-based purchase

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative, purchasing support, customer service or supply chain experience.
• Manufacturing environment experience preferred.
• Excellent verbal and written communication with professional phone/email presence.
• Strong computer skills with Excel, Outlook and Word.
• Experience in ERP/MRP systems preferred.

Responsibilities

• Act as a primary point of contact for supplier communications on open POs, delivery commitments, and shipment status.
• Follow up with suppliers to confirm delivery dates and on-time fulfillment.
• Monitor open POs and identify delays, backorders, shortages or supply interruptions.
• Escalate and coordinate corrective actions with the Supply Chain Manager.
• Coordinate with suppliers, receiving, planning, production, quality and accounting to resolve discrepancies.
• Support PO administration within the ERP system.

Skills

Communication

MS Office

ERP/MRP familiarity

Education

High school diploma or equivalent

Tools

ERP/MRP system

Job description

We are seeking a Procurement Coordinator who will provide administrative and operational support to the Supply Chain organization by coordinating routine supplier communications, following up on open purchase orders, maintaining procurement records and supporting purchasing processes. The position serves as a liaison between suppliers and internal stakeholders to help ensure timely material availability, accurate documentation and efficient execution of procurement activities.

Essential Duties and Responsibilities

• Act as a primary point of contact for routine supplier communications regarding open purchase orders, delivery commitments and shipment status.
• Follow up with suppliers to confirm delivery dates and support on-time fulfillment of production requirements.
• Monitor open purchase orders and identify potential shipping delays, backorders, shortages, or supply interruptions.
• Communicate delivery concerns, discrepancies, and supplier issues to the Supply Chain Manager and assist with coordinating corrective actions.
• Coordinate with suppliers, receiving, planning, production, quality and accounting to resolve routine order and documentation discrepancies.
• Support purchase order administration within the ERP system.
• Enter and maintain supplier information, order acknowledgments, delivery dates and purchasing data within the ERP system.
• Maintain accurate procurement records, supplier documentation and organized electronic and physical filing systems.
• Generate and maintain open-order reports, supplier follow-up logs and delivery status updates.
• Verify purchasing documentation for completeness and accuracy and reconciling related records as required.
• Support supplier onboarding activities and document collection as assigned.
• Provide general administrative and operational support to the Supply Chain and Operations teams.

Education, Skills, and Experience

• High school diploma or equivalent required.
• One to three years of administrative, purchasing support, customer service or supply chain experience.
• Experience in a manufacturing environment is preferred.
• Exceptional verbal and written communication skills with a confident, professional phone and email presence.
• Strong computer skills, including proficiency in Microsoft Office, particularly Excel, Outlook and Word.
• Experience working within an ERP or MRP system preferred, with the ability to learn