Strategic Procurement & Logistics Coordinator

Pacific American Fish Company (PAFCO); Los Angeles (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Pacific American Fish Company (PAFCO) in Los Angeles is seeking a Purchasing Coordinator to manage procurement for operations and projects. You will create and verify POs, enter data into ERP/ASANA/Excel, and coordinate with suppliers to ensure accurate pricing and on-time delivery.

The role emphasizes strong attention to detail, solid negotiation and communication skills, and the ability to work in a fast-paced environment while maintaining compliance and timely reporting.

Qualifications

• Proficiency in Excel and ability to analyze data effectively.
• 3+ years of experience in processing purchase orders in a fast-paced, high-volume setting.
• Good with numbers.
• Solid negotiation skills.
• Excellent verbal and written communication abilities.
• Exceptional attention to detail and the ability to work autonomously or as part of a team.
• Quick learner with the ability to adapt to new systems and processes efficiently.
• Comfortable working in a fast-paced environment and managing pressure professionally.

Responsibilities

• Process order entries from logistics, maintenance, warehouse, QC and projects.
• Create accurate purchase orders, confirming details and specifications with the team.
• Input purchase order information into ERP, ASANA and Excel, including pricing details and order specifications.
• Verify and input pricing information accurately.
• Maintain compliance paperwork and certificates as required by carriers and suppliers.
• Coordinate daily communications with suppliers regarding orders, cost discrepancies, and relay information to the team.
• Update purchase orders and systems promptly to reflect any changes and ensure accuracy.
• Familiarize yourself with customer and supplier preferences.
• Support special projects and reports as requested by management.
• Other duties as assigned.
• Review purchasing order documents meticulously, ensuring accuracy and adherence to pricing standards.
• Engage with diverse vendors to validate document accuracy and promptly resolve any discrepancies arising from shipped orders.
• Facilitate seamless communication by providing shipping documentation to different departments and promptly addressing any concerns raised by departments.
• Efficiently generate and process purchase orders from various vendors, ensuring accuracy.
• Manage PODs receipt for departments, processing accounts payable invoices to vendors and finalizing landed costs for each order in the ERP system, ASANA and Excel.
• Coordinate with departments and freight forwarders to ensure timely delivery of shipments.
• Ensure accuracy in vendor accounts payable ledgers to guarantee precise payment issuance after order receipt.
• Review and expedite customs clearance by examining documents such as commercial invoices and bills of lading, minimizing delays or penalties.
• Maintain comprehensive purchasing records by sorting, filing, and uploading purchasing documents to designated locations.

Tools

ERP

ASANA

Excel

Job description

Pacific American Fish Company (PAFCO) in Los Angeles is seeking a Purchasing Coordinator to manage procurement for operations and projects. You will create and verify POs, enter data into ERP/ASANA/Excel, and coordinate with suppliers to ensure accurate pricing and on-time delivery.

The role emphasizes strong attention to detail, solid negotiation and communication skills, and the ability to work in a fast-paced environment while maintaining compliance and timely reporting.