Strategic Payroll Leader - Multi-State & Compliance

Phaxis; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Phaxis is seeking a Payroll Manager in New York, NY or Malvern, PA (Hybrid) to oversee payroll operations for a multi-state workforce. The role partners with HR, Finance, Technology, and Benefits to ensure seamless payroll processes across the employee lifecycle.

The successful candidate will manage payroll accuracy, tax compliance, payroll governance, and continuous process improvements, while leading payroll staff and collaborating with cross-functional teams.

Qualifications

• Bachelor's degree in HR, Accounting, Business or related field.
• 5+ years leading payroll operations in a multi-state environment.
• Supervisory or people leadership experience.
• Strong understanding of payroll tax regulations, wage-and-hour requirements, and payroll compliance.
• Experience managing payroll within enterprise HRIS environments.

Responsibilities

• Direct all payroll processing activities for a geographically distributed workforce across multiple states.
• Ensure payroll is completed accurately, securely, and within established deadlines.
• Review payroll calculations including earnings, deductions, taxes, garnishments, bonuses, commissions, and final payments.
• Oversee payroll reconciliations and collaborate with Finance on payroll accounting activities.
• Supervise payroll staff and establish operational priorities.
• Ensure compliance with applicable federal, state, and local payroll regulations.
• Manage payroll tax filings, tax jurisdiction maintenance, amendments, and notice resolution.
• Oversee annual payroll reporting activities including year-end tax forms.
• Maintain payroll documentation and controls supporting audit and regulatory requirements.
• Manage payroll-related employee transactions within the HRIS and support enhancements.
• Maintain payroll data integrity across integrated systems.
• Coordinate payroll impacts with benefit programs and leave administration.
• Process taxable fringe benefits and payroll reporting.
• Support equity compensation payroll and stock purchase programs.

Skills

Payroll leadership

Multi-state payroll

HRIS experience

Analytical skills

Communication skills

Education

Bachelor's degree in HR, Accounting, Business or related field

Tools

Workday Payroll

ADP SmartCompliance

Excel

Job description

Phaxis is seeking a Payroll Manager in New York, NY or Malvern, PA (Hybrid) to oversee payroll operations for a multi-state workforce. The role partners with HR, Finance, Technology, and Benefits to ensure seamless payroll processes across the employee lifecycle.

The successful candidate will manage payroll accuracy, tax compliance, payroll governance, and continuous process improvements, while leading payroll staff and collaborating with cross-functional teams.