Strategic Operations & Procurement Coordinator

Apogee Architectural Metals; Town of Wausau (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits Package

401k Match

PTO

Holidays

Tuition Reimbursement

EAP

Wellness Program

Career Progression

Job summary

Apogee Architectural Metals is seeking an Operations & Procurement Coordinator to provide administrative, procurement, logistics, and operational support for site Operations leadership. You will handle purchasing administration, invoice processing, vendor coordination, fleet administration, reporting, travel coordination, meetings and events, and general operations support.

You will serve as a key resource for Operations leaders by ensuring smooth business operations, accurate reporting, and

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred.
• 3+ years of administrative, procurement, logistics, operations support, accounting support, or related experience required.
• Manufacturing, supply chain, logistics, fleet administration, or industrial environment experience preferred.
• Experience with ERP, purchasing, logistics, and reporting systems preferred.

Responsibilities

• Provide day-to-day administrative support to Operations leadership.
• Coordinate and manage departmental documentation, records, and administrative processes.
• Assist with special projects, data collection, report preparation, and operational initiatives.
• Support communication and coordination between operations teams and internal stakeholders.
• Provide administrative support for purchasing activities and transaction processing.
• Assist with purchase order follow-up, documentation management, and purchasing-related reporting.
• Serve as a backup resource for procurement activities and support ERP-related initiatives as needed.
• Purchase supplies and services through approved company processes.
• Coordinate with vendors regarding orders, documentation, and purchasing requirements.
• Review, code, and allocate freight and operational invoices to appropriate jobs, projects, or cost centers.
• Support invoice processing accuracy and documentation requirements.
• Assist with check requests, purchasing card reconciliation, and expense-related administrative activities.
• Research and resolve payment exceptions and coordinate resolution with vendors and carriers.
• Maintain accurate records and supporting documentation for financial transactions.
• Validate and maintain transportation carrier insurance certificates and related documentation.
• Coordinate with carriers and internal stakeholders to resolve documentation, shipment, and payment issues.
• Support logistics reporting, carrier administration, and compliance tracking activities.
• Maintain records and documentation supporting transportation and logistics operations.
• Prepare and maintain fleet-related reports and records.
• Assist with vehicle registrations, renewals, mileage reporting, and DOT compliance documentation.
• Monitor and maintain fleet records to support regulatory and company compliance requirements.
• Coordinate fleet-related administrative activities with internal and external partners.
• Create, maintain, and distribute Excel-based reports, dashboards, and operational metrics.
• Support ad hoc reporting and analysis requests from Operations leadership.
• Assist with data validation, trend analysis, and reporting accuracy.
• Maintain reporting tools and documentation to support operational decision-making.
• Coordinate meetings, training sessions, leadership visits, and travel arrangements for Operations leaders.
• Arrange meeting materials, schedules, meals, and logistics as needed.
• Assist with departmental communications, presentations, and employee-facing materials.
• Support operational meetings and events through planning, scheduling, and execution.
• Maintain visitor PPE inventory and related supplies.
• Support emergency drills, safety communications, and operational readiness activities.
• Assist with assigned safety documentation and compliance-related administrative tasks.
• Provide administrative support for site readiness and continuous improvement initiatives.

Skills

Organizational skills

Communication skills

Problem-solving

Multitasking

Attention to detail

Education

High school diploma or equivalent

Associate degree or coursework in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred

Tools

Microsoft 365

Excel

ERP systems

Purchasing systems

Logistics software

Reporting software

Job description

Apogee Architectural Metals is seeking an Operations & Procurement Coordinator to provide administrative, procurement, logistics, and operational support for site Operations leadership. You will handle purchasing administration, invoice processing, vendor coordination, fleet administration, reporting, travel coordination, meetings and events, and general operations support.

You will serve as a key resource for Operations leaders by ensuring smooth business operations, accurate reporting, and