Strategic Operations Partner to the CEO (Remote)

Doxim; United States; Remote; USD 63,000 - 92,000; Full time

Benefits offered by this job

Flexible benefits

Remote work options

Employee referral bonus

Job summary

Doxim is seeking an Associate Chief of Staff to work with the Executive team, translating strategic priorities into actionable project plans across multiple departments. The role emphasizes organization, communication, and coordination with a focus on delivering structured outcomes aligned with company goals.

Reporting to the CEO, you will manage priorities, track progress, and drive initiatives from planning through execution while maintaining strict confidentiality and high professional

Qualifications

• 3-5 years of relevant experience in project coordination, business operations, executive support, organizational improvement, or a related area.
• Proven experience coordinating projects involving multiple teams or departments.
• Excellent communication skills, spoken and written, including effective meeting facilitation and presentation skills.
• Highly proficient with Microsoft 365.
• Strong organizational skills and demonstrated ability to manage competing priorities.
• Project-management or change-management certificate is an asset.
• Bachelor's degree or diploma in business administration, project management, communications, public administration, human resources, or a related field; equivalent work experience may be considered.

Responsibilities

• Help track organizational priorities, performance measures, and leadership commitments.
• Translate approved priorities into project plans with clear deliverables, timelines, responsibilities, and success measures.
• Schedule and facilitate project meetings, document decisions, and monitor action items, maintain project documentation, status reports, risk logs, and implementation plans.
• Prepare concise progress updates for project sponsors and the executive leadership team.
• Identify emerging risks, delays, and resource constraints and bring them to the appropriate leader for resolution.
• Support the transition of completed projects into ongoing operational ownership.
• Assist with change-management activities, including communications, stakeholder engagement, training coordination, and adoption tracking.
• Monitor whether implemented improvements are achieving their intended results.

Skills

Project coordination

Executive support

Communication skills

Microsoft 365

Organizational skills

Change management

Education

Bachelor's degree or diploma in business administration, project management, communications, public administration, human resources, or related field

Job description

Doxim is seeking an Associate Chief of Staff to work with the Executive team, translating strategic priorities into actionable project plans across multiple departments. The role emphasizes organization, communication, and coordination with a focus on delivering structured outcomes aligned with company goals.

Reporting to the CEO, you will manage priorities, track progress, and drive initiatives from planning through execution while maintaining strict confidentiality and high professional