Executive Strategy & Operations Lead (Remote)

Doxim; Ontario (CA); Remote; USD 60,000 - 78,000; Full time

Benefits offered by this job

Remote work options

Flexible benefits from Day 1

PTO and retirement savings match

Job summary

Doxim in North America is seeking an Associate Chief of Staff to work remotely from Ontario, British Columbia, or Alberta. The role reports to the CEO and coordinates strategic cross-functional initiatives that translate priorities into project plans and execution.

Ideal candidates have 3–5 years of experience in project coordination or executive support, excellent communication, and strong organizational skills, plus a degree in business or a related field.

Qualifications

• 3-5 years of relevant experience in project coordination, business operations, executive support, organizational improvement, or a related area.
• Proven experience coordinating projects involving multiple teams or departments.
• Excellent communication skills, spoken and written, including effective meeting facilitation and presentation skills.
• Highly proficient with Microsoft 365
• Strong organizational skills and demonstrated ability to manage competing priorities.
• Project-management or change-management certificate is an asset.
• Bachelor’s degree or diploma in business administration, project management, communications, public administration, human resources, or a related field; equivalent work experience may be considered.
• Experience supporting an executive team.
• Sound judgment and experience handling confidential information.

Responsibilities

• Help track organizational priorities, performance measures, and leadership commitments.
• Translate approved priorities into project plans with clear deliverables, timelines, responsibilities, and success measures.
• Schedule and facilitate project meetings, document decisions, and monitor action items, maintain project documentation, status reports, risk logs, and implementation plans.
• Prepare concise progress updates for project sponsors and the executive leadership team.
• Identify emerging risks, delays, and resource constraints and bring them to the appropriate leader for resolution.
• Support the transition of completed projects into ongoing operational ownership.
• Assist with change-management activities, including communications, stakeholder engagement, training coordination, and adoption tracking.
• Monitor whether implemented improvements are achieving their intended results.

Skills

Project coordination

Executive support

Organizational improvement

Excellent communication

Time management

Education

Bachelor’s degree or diploma in business administration, project management, communications, public administration, human resources, or a related field

Tools

Microsoft 365

Job description

Doxim in North America is seeking an Associate Chief of Staff to work remotely from Ontario, British Columbia, or Alberta. The role reports to the CEO and coordinates strategic cross-functional initiatives that translate priorities into project plans and execution.

Ideal candidates have 3–5 years of experience in project coordination or executive support, excellent communication, and strong organizational skills, plus a degree in business or a related field.