Strategic Operations Executive Assistant

Strongward; New Orleans (LA); On-site; USD 59,000 - 79,000; Full time

Job summary

Strongward is a long-term disaster recovery organization. The Operations Executive Assistant provides high-level administrative, operational, and project coordination support to the Chief Operations Officer, managing scheduling, meetings, stakeholder coordination, and confidential communications.

This role drives budget tracking, reporting, and cross-functional alignment, ensuring timely follow-through and organized records while safeguarding sensitive information and organizational priorities.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 3–5 years of executive administrative support experience.
• Ability to manage calendars, meetings, and cross-functional coordination.
• Strong written and verbal communication, discretion, and judgment.
• Experience with budgets, invoices, and expense tracking.

Responsibilities

• Operational and Executive Support: manage the COO calendar, inbox, travel, priorities, meeting materials, and confidential communications.
• Performance Reporting and Budget Support: track deadlines, decisions, and expenses; assist budget updates.
• Communication and Confidentiality: draft and coordinate correspondence; handle sensitive information with discretion.

Skills

Executive support

Calendar management

Communication

Budget tracking

Cross-functional coordination

Discretion

Project coordination

Stakeholder management

Education

Bachelor’s degree in business administration, nonprofit management, operations, finance, or related field

Tools

Microsoft Office

Cloud-based collaboration tools

Scheduling systems

Data management platforms

Reporting tools

Job description

Strongward is a long-term disaster recovery organization. The Operations Executive Assistant provides high-level administrative, operational, and project coordination support to the Chief Operations Officer, managing scheduling, meetings, stakeholder coordination, and confidential communications.

This role drives budget tracking, reporting, and cross-functional alignment, ensuring timely follow-through and organized records while safeguarding sensitive information and organizational priorities.