Executive Assistant - Operations

Wilshire Law Firm; Los Angeles (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Paid time off & holidays

Growth opportunities

Team outings & events

Employee referral bonus programs

Firm-paid Medical HMO

Firm-paid Life and AD&D insurance

Dental and Vision plans

401k

FSA (Flexible Spending Account)

EAP (Employee Assistance Program)

Pet Insurance

Job summary

Wilshire Law Firm is seeking a sharp, capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires judgment, accountability, and independence, and offers growth potential into the primary executive support position over time.

The candidate will manage high-priority tasks, logistics, and operational needs, coordinate across departments, and handle travel arrangements while maintaining discretion and professionalism.

Qualifications

• 5+ years of executive or high-level administrative support experience.
• Exceptional organizational and time-management skills.
• The confidence to handle strong personalities and fast decision cycles.
• Strong judgment and discretion with sensitive information.
• A proactive mindset and ability to work independently.
• High attention to detail and follow-through.

Responsibilities

• Manage complex calendars, meetings, and scheduling for executive leadership
• Coordinate internal and external communications
• Handle confidential information with discretion
• Support high-priority administrative and operational tasks
• Prepare materials for meetings, presentations, and executive discussions
• Assist with travel arrangements, logistics, and event coordination
• Act as a reliable point of coordination across departments
• Anticipate needs and proactively solve problems before they escalate
• Must be willing to be on call nights and weekends

Skills

Executive support

Time management

Judgment & discretion

Independent work

Attention to detail

Job description

Executive Assistant - Operations

Wilshire Law Firm is a distinguished, award-winning legal practice with over 18 years of experience, specializing in Personal Injury, Employee Rights, and Consumer Class Action lawsuits. We are dedicated to upholding the highest standards of Excellence and Justice and are united in our commitment to achieve the best outcome for our clients.

You will work side by side on a team of dynamic, collaborative, and client-focused professionals who are committed to delivering on our founding core values: Excellence, Teamwork, and Integrity.

The Opportunity

Wilshire Law Firm is seeking a sharp, capable Executive Assistant to support senior leadership and work closely with our Senior Executive Assistant. This is not a traditional assistant role. We are looking for someone who can operate with judgment, accountability, and independence in a fast-paced, high-performance environment.

The right person will be organized, confident under pressure, and able to manage strong personalities while maintaining professionalism and discretion. This role is designed for someone who can quickly become indispensable and, over time, grow into the primary executive support role if needed. You will help manage high-priority tasks, logistics, and operational needs that keep leadership running at full speed, while anticipating needs and solving problems without constant direction and own outcomes.

Accountable for

• Manage complex calendars, meetings, and scheduling for executive leadership
• Coordinate internal and external communications
• Handle confidential information with discretion
• Support high-priority administrative and operational tasks
• Prepare materials for meetings, presentations, and executive discussions
• Assist with travel arrangements, logistics, and event coordination
• Act as a reliable point of coordination across departments
• Anticipate needs and proactively solve problems before they escalat
• Must be willing to be on call nights and weekends

Qualifications

• 5+ years of executive or high-level administrative support experience
• Exceptional organizational and time-management skills
• The confidence to handle strong personalities and fast decision cycles
• Strong judgment and discretion with sensitive information
• A proactive mindset and ability to work independently
• High attention to detail and follow-through

Compensation

• $75,000-$100,000

Benefits

• Paid time off and paid holidays
• Opportunities for growth and advancement
• Team outings and sponsored events
• Employee referral bonus programs
• Firm-paid Medical HMO with affordable upgrades
• Firm-paid Life and AD&D insurance
• Low-cost Dental and Vision plans
• 401k
• FSA (Flexible Spending Account)
• EAP (Employee Assistance Program)
• Pet Insurance

Strive for Excellence. Fight for Justice. Foster Unity.

Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are committed to providing reasonable accommodations to assist individuals with disabilities during the application process and to facilitate their performance of essential job functions throughout their employment.

Join Wilshire Law Firm

Los Angeles, Irvine, San Diego, Oakland, Sacramento, Riverside, Torrance