Strategic Operations Admin - Multi-Location Construction

Vanir Installed Sales; Smithfield (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401k with Company Match

PTO: Up to 2 weeks paid vacation and 3

Job summary

Vanir Installed Sales in North Carolina is seeking an experienced administrative professional to provide executive support to the President and senior leadership. You will manage calendars, travel, correspondence, presentations, and company events while ensuring smooth day-to-day operations.

The role requires 3+ years in office management, strong tech skills, and the ability to work independently across locations. Experience in construction industry is highly preferred.

Qualifications

• High school diploma or GED required; associate's or bachelor's preferred.
• Minimum of three years in office management or executive support; construction industry preferred.
• Proficient in Microsoft Office and Google Workspace; experience with Airtable and expense platforms.
• Strong organizational, written, and verbal communication skills with discretion.

Responsibilities

• Provide executive and administrative support to the President and senior leadership.
• Coordinate calendars, travel arrangements, correspondence, presentations, and company events.
• Oversee office operations, supplies, uniforms, equipment, and IT support requests.
• Ensure organizational compliance: licenses, permits, contracts, renewals, records.
• Support workflows: payroll changes, vendor setups, ERP coordination with leadership.

Skills

Executive support

Office management

Multi-location coordination

Technology proficiency

Education

Associate's or Bachelor's degree in Business Administration, Office Management, or related field

Tools

Microsoft Office Suite

Google Workspace

Airtable

RAMP or similar expense platforms

Social media management tools

Job description

Vanir Installed Sales in North Carolina is seeking an experienced administrative professional to provide executive support to the President and senior leadership. You will manage calendars, travel, correspondence, presentations, and company events while ensuring smooth day-to-day operations.

The role requires 3+ years in office management, strong tech skills, and the ability to work independently across locations. Experience in construction industry is highly preferred.