Strategic Onsite Convention Operations Coordinator

NADA; Tysons (VA); Hybrid; USD 60,000 - 68,000; Full time

Benefits offered by this job

Remote Friday option

Job summary

NADA seeks a Convention Operations Coordinator to support execution of the NADA Show and related events from Tysons, VA. The role involves coordinating timelines, budgets, site visits, shipments, and vendor records to ensure flawless operations.

The candidate will manage speaker logistics, workshop signage, and onsite office functions while maintaining up-to-date app and site content. Some domestic travel and flexible hours are required.

Qualifications

• Bachelor’s degree or an equivalent combination of relevant education and work experience.
• Minimum 2–3 years of experience supporting conferences, meetings, events, or convention operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills and the ability to work with speakers and vendors.
• Experience with budget tracking, expense monitoring, and invoice reconciliation.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with event management systems or quickly learn new platforms (Map Your Show, Envision, Airtable).
• Strong relationship-building and collaboration skills; ability to travel domestically.

Responsibilities

• Support planning and execution of NADA Show operations, including timelines, budgets, site visits, shipments, contracts, invoices, and vendor records.
• Coordinate speaker logistics and communications, track presentations and materials, support call for speakers, and coordinate workshop signage.
• Help manage onsite Show operations, including the Show Management Office, Information Booths, Power Lounges, and Speaker Ready Room.
• Maintain and update the NADA Show mobile app and website content for accuracy.
• Coordinate with Show team on mobile app updates and onsite notifications.
• Support sponsorship fulfillment by tracking commitments and coordinating with sponsors, vendors, and partners.
• Collaborate with Marketing on education materials and program directory, gathering content and keeping timelines on track.
• Support Show logistics including staff guides, travel information, and onsite staff coordination.
• Assist with budget tracking, expense monitoring, and invoice reconciliation and other admin tasks.
• Work with Meetings & Conventions and other departments to ensure events are well organized and executed.

Skills

Excellent communication

Organizational skills

Budget tracking

Multi-tasking

MS Office

Event tech familiarity

Education

Bachelor’s degree or equivalent

Tools

Map Your Show

Envision

Airtable

Job description

NADA seeks a Convention Operations Coordinator to support execution of the NADA Show and related events from Tysons, VA. The role involves coordinating timelines, budgets, site visits, shipments, and vendor records to ensure flawless operations.

The candidate will manage speaker logistics, workshop signage, and onsite office functions while maintaining up-to-date app and site content. Some domestic travel and flexible hours are required.