Show Operations Lead: Planning & Onsite Execution

Socket.dev; Tysons (VA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

National Automobile Dealers Association (NADA) is seeking a highly organized Convention Operations Coordinator to support the planning and execution of the NADA Show and related meetings. You will handle timelines, budgets, site visits, shipments, contracts and vendor records to ensure a smooth event.

The role is onsite Monday through Thursday, with the option to work remotely on Fridays, and requires domestic travel up to 10% for shows. Occasional after-hours work during events is expected.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• 2–3 years of conference, meeting, event, or convention operations experience.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication with speakers, vendors, and stakeholders.
• Experience with budget tracking, expense monitoring, and invoice reconciliation.

Responsibilities

• Support planning and execution of NADA Show operations, including timelines, master schedules, budgets, site visits, shipments, contracts, invoices, and vendor records.
• Coordinate speaker logistics, track presentations/materials, support call for speakers, and coordinate workshop signage.
• Help manage onsite Show operations, including Show Management Office, Information Booths, and Speaker Ready Room.
• Maintain and update NADA Show mobile app and website content for accuracy.
• Coordinate with Show team on mobile app updates and onsite notifications.
• Support sponsorship fulfillment by tracking commitments and coordinating with partners.
• Collaborate with Marketing on education materials and the program directory.

Skills

Organizational skills

Communication skills

Budget tracking

MS Office proficiency

Event management systems

Map Your Show

Envision

Airtable

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Map Your Show

Envision

Airtable

Job description

National Automobile Dealers Association (NADA) is seeking a highly organized Convention Operations Coordinator to support the planning and execution of the NADA Show and related meetings. You will handle timelines, budgets, site visits, shipments, contracts and vendor records to ensure a smooth event.

The role is onsite Monday through Thursday, with the option to work remotely on Fridays, and requires domestic travel up to 10% for shows. Occasional after-hours work during events is expected.