Strategic Office & Finance Manager

iQ 360, Inc.; Honolulu, Northern (HI, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

iQ 360, Inc. is seeking an Office Manager to keep our Honolulu headquarters running smoothly in a fast-paced, in-office role reporting to the COO.

The ideal candidate will oversee accounting and bookkeeping, front and back office operations, and client billing processes to support staff and leadership. Responsibilities include invoicing, processing vendor bills, maintaining financial data in QuickBooks Online, and generating regular financial and operations reports.

Qualifications

• Five or more years of experience in accounting, office management, or administrative operations.
• Associate or bachelors degree preferred.
• Proficient in Microsoft Office and QuickBooks Online; Bill.com a plus.
• Strong organizational, communication, and problem-solving skills.
• Maintains high level of confidentiality and discretion.

Responsibilities

• Manage client billing from start to finish each month, including drafting 100+ invoices and coordinating edits with account leads.
• Process vendor invoices, staff reimbursements and credit card expense reports with proper coding and chargebacks where applicable.
• Enter, reconcile and maintain accurate financial data in QuickBooks Online; assist with monthly/quarterly reports.
• Manage and reconcile company credit card accounts and record cash receipts.
• Track accounts receivable and ensure timely payment collection; generate reports as required.

Skills

Accounting

Office management

Communication

Discretion

Multitasking

Education

Associate or Bachelor39s degree

Tools

Microsoft Office

QuickBooks Online

Bill.com

Job description

iQ 360, Inc. is seeking an Office Manager to keep our Honolulu headquarters running smoothly in a fast-paced, in-office role reporting to the COO.

The ideal candidate will oversee accounting and bookkeeping, front and back office operations, and client billing processes to support staff and leadership. Responsibilities include invoicing, processing vendor bills, maintaining financial data in QuickBooks Online, and generating regular financial and operations reports.