Operations & Finance Manager

iQ 360®; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Job summary

iQ 360® in Honolulu seeks an experienced Office Manager to keep our fast-paced, growing strategic communications firm running smoothly. This in-office role oversees accounting, front and back office operations, client billing processes and staff support, reporting to the Chief Operating Officer.

The ideal candidate is highly organized, detail-oriented and proactive, with strong computer proficiency in Microsoft Office and QuickBooks Online, and the ability to manage multiple priorities in a

Qualifications

• Minimum of five (5) years of experience in accounting, office management and/or administrative operations
• Associate or bachelor's degree preferred
• High level of computer proficiency, including Microsoft Office and QuickBooks Online, with the ability to quickly learn new software and online platforms; experience with Bill.com a plus
• Demonstrated ability to manage multiple tasks, shifting priorities and deadlines while maintaining accuracy
• Strong organizational, communication and problem-solving skills
• High level of confidentiality, discretion and professionalism in all work

Responsibilities

• Oversee accounting and bookkeeping functions
• Manage front and back office operations
• Coordinate client billing processes
• Support staff and leadership to maintain an efficient workplace
• Manage and reconcile company credit card accounts
• Record cash receipts and make weekly bank deposits
• Track and follow up on accounts receivable
• Generate weekly, monthly and quarterly reports
• Serve as primary contact for vendors and building management
• Support HR functions including onboarding and staff meetings
• Coordinate travel and leadership support as needed

Skills

Strong organizational skills

Attention to detail

Multi-tasking

Discretion and confidentiality

Communication skills

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

QuickBooks Online

Bill.com

Job description

iQ 360® in Honolulu seeks an experienced Office Manager to keep our fast-paced, growing strategic communications firm running smoothly. This in-office role oversees accounting, front and back office operations, client billing processes and staff support, reporting to the Chief Operating Officer.

The ideal candidate is highly organized, detail-oriented and proactive, with strong computer proficiency in Microsoft Office and QuickBooks Online, and the ability to manage multiple priorities in a