Strategic Office & Events Coordinator

Raymond Corp.; Addison, Northern (TX, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

The Raymond Corporation in Addison, Texas, is seeking a proactive Corporate Office & Events Administrator to support daily office operations, meetings, and employee programs. You will coordinate calendars, venues, catering, and onboarding materials, ensuring a professional, welcoming environment.

The role emphasizes planning and executing corporate events, employee recognition, internal communications, and collaboration with HR and leaders.

Qualifications

• High school diploma or equivalent required.
• Associate degree, college coursework, or professional training in business administration, communications, hospitality, event management, or a related discipline preferred.
• Three or more years of administrative, office operations, event coordination, hospitality, or related professional experience preferred.
• Demonstrated experience coordinating meetings, events, training activities, or workplace logistics.
• Experience working with vendors, catering providers, hotels, event venues, or other external business partners preferred.

Responsibilities

• Coordinate day-to-day administrative activities supporting the Addison corporate office.
• Maintain the Addison corporate calendar and other shared office calendars.
• Coordinate conference room scheduling, room preparation, technology readiness, hospitality needs, and meeting materials.
• Maintain conference room and common-area hospitality supplies and snacks.
• Coordinate local food and catering orders for meetings and events.
• Maintain inventories of office, event, training, onboarding, and employee materials.
• Coordinate administrative needs with internal departments and external vendors.
• Provide administrative support for special office projects and initiatives.
• Coordinate logistics for company meetings, employee events, training sessions, workshops, and other corporate functions.
• Manage event logistics including scheduling, catering, room setup, and post-event coordination.
• Coordinate event-related travel and hotel arrangements as needed.
• Coordinate meals and hospitality for training programs, visitors, and other activities.
• Support planning and execution of employee recognition programs and holiday events.
• Coordinate Addison holiday party and other celebrations.

Skills

Organizational skills

Time management

Communication skills

Customer service mindset

Hospitality mindset

Event coordination

Vendor coordination

Education

High school diploma or equivalent

Associate degree or related coursework

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Canva

Appspace

Job description

The Raymond Corporation in Addison, Texas, is seeking a proactive Corporate Office & Events Administrator to support daily office operations, meetings, and employee programs. You will coordinate calendars, venues, catering, and onboarding materials, ensuring a professional, welcoming environment.

The role emphasizes planning and executing corporate events, employee recognition, internal communications, and collaboration with HR and leaders.