Strategic Office Administrator — Finance & HR Ops

Hoffman & Brobst PLLP; Marshall (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

Hoffman & Brobst PLLP in Minnesota seeks an Office Administrator to manage administrative functions that support the firm’s efficient operation. The role collaborates with partners, accountants, and support staff to maintain organized records, improve workflows, and coordinate client onboarding processes.

The ideal candidate is proactive, dependable, and capable of managing multiple priorities in a professional services environment, with strong MS Office skills and experience in QuickBooks and

Qualifications

• Associate degree or equivalent work experience preferred.
• Minimum of 2 years of office administration experience.
• Experience in accounting, tax, bookkeeping, financial services, or professional office environment preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with QuickBooks preferred.
• Experience with document management systems and digital recordkeeping.
• Familiarity with client onboarding processes in a professional services environment.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills; high level of professionalism, integrity, and discretion.

Responsibilities

• Finance & Accounting – Assist in managing payables, receivables, billings, and payroll for the firm.
• Human Resources – Assist in staff recruitment, hiring, performance reviews, and benefits administration.
• General Management – Maintain information for decision-making; develop procedures and policies; manage insurance; support marketing and events; oversee office operations and purchasing.
• Technology – Coordinate with internal and outsourced IT; liaise with software vendors; assess new technologies for potential value.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Professionalism

Discretion

Education

Associate degree or equivalent work experience

Tools

Microsoft Office Suite

Excel

Word

Outlook

QuickBooks

Document management systems

Job description

Hoffman & Brobst PLLP in Minnesota seeks an Office Administrator to manage administrative functions that support the firm’s efficient operation. The role collaborates with partners, accountants, and support staff to maintain organized records, improve workflows, and coordinate client onboarding processes.

The ideal candidate is proactive, dependable, and capable of managing multiple priorities in a professional services environment, with strong MS Office skills and experience in QuickBooks and