Onsite Office Administrator — CPA Firm, Growth & Impact

Hutchinson & Bloodgood Llp; Glendale (CA); On-site; USD 36,000 - 47,000; Full time

Job summary

Hutchinson & Bloodgood Llp is seeking an Office Administrator to provide comprehensive administrative and operational support within a leading CPA firm. This 100% onsite role supports the team and clients by ensuring the office runs efficiently and professionally in line with firm policies.

Key duties include managing daily office operations, supporting partners with scheduling and correspondence, coordinating onboarding and offboarding, managing vendor relationships, preparing reports and

Qualifications

• 4+ years of office management or administrative management experience.
• Experience in professional services or public accounting preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Manage daily office operations, including supplies, equipment, facilities, mail, deliveries, and general administrative needs
• Support partners and firm leadership with scheduling, meetings, correspondence, and special projects
• Coordinate onboarding and offboarding of employees, including workspace, technology, supplies, and administrative documentation
• Manage relationships with office vendors, building management, IT professionals, and outside service providers
• Prepare, proofread, edit, and format financial reports and client-facing documents for distribution
• Facilitate the preparation and secure electronic delivery of tax returns, organizers, engagement letters, and paperless agreements through SafeSend
• Maintain confidentiality of sensitive client, employee, and firm information
• Identify opportunities to improve office efficiency, organization, and the employee experience
• Perform other administrative and operational duties as assigned

Skills

Office management

Time management

Communication

Confidentiality

Client service

Tools

Microsoft Office

Job description

Hutchinson & Bloodgood Llp is seeking an Office Administrator to provide comprehensive administrative and operational support within a leading CPA firm. This 100% onsite role supports the team and clients by ensuring the office runs efficiently and professionally in line with firm policies.

Key duties include managing daily office operations, supporting partners with scheduling and correspondence, coordinating onboarding and offboarding, managing vendor relationships, preparing reports and