Executive Events Planner: End-to-End & Budget-Smart

CBRE Group, Inc.; Hartford (CT); On-site; USD 49,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting and Events Planner to turn client objectives into successful events from concept through completion. You will own the strategy, manage budgets, coordinate vendors, and advise clients to land on or under budget.

You will develop end-to-end event plans, run pre-event meetings, distribute orders to vendors, and serve as the day-of contact. This role emphasizes budget ownership and post-event reconciliation.

Qualifications

• 3+ years of experience in meetings and events planning.
• Proven ability to manage events from concept through execution, including budget.
• Proficient with standard workplace tools (email, documents, spreadsheets, scheduling).
• Experience managing corporate conferences or large-format events; hospitality background; familiarity with event platforms.

Responsibilities

• Planning & Client Coordination: Develop end-to-end event plans and detailed timelines, tracking progress and resolving issues before they reach the client.
• Planning & Client Coordination: Run pre-event client planning meetings covering vendors, menu, theme, decor, and budget so clients know what to expect on the day.
• Execution & Vendor Coordination: Distribute event orders, schedules, and floor plans to vendors, defining set-up, event flow, and tear-down so everyone works from the same plan.
• Execution & Vendor Coordination: Serve as key contact on event day, confirming load-in and set-up and verifying certificates of insurance.
• Execution & Vendor Coordination: Direct event set-up and tear-down, welcome guests, and support attendee and speaker requests.
• Reporting & Improvement: Conduct post-event reporting and reconciliation of costs against budget.
• Reporting & Improvement: Recommend cost and process efficiencies and present them to management.

Skills

Event planning experience

Budget management

Vendor coordination

Client communication

Tools

Email tools

Spreadsheet software

Scheduling tools

Job description

CBRE Group, Inc. is seeking a Meeting and Events Planner to turn client objectives into successful events from concept through completion. You will own the strategy, manage budgets, coordinate vendors, and advise clients to land on or under budget.

You will develop end-to-end event plans, run pre-event meetings, distribute orders to vendors, and serve as the day-of contact. This role emphasizes budget ownership and post-event reconciliation.